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SOA & Ohio Local History Alliance 2019 Joint Meeting: Local History is American History

Registration Now Open: Join us at the 2019 Joint Meeting: Local History is American History!

October 4-5, 2019 – Crowne Plaza Columbus-Dublin, Dublin, Ohio

This is the Ohio Local History Alliance’s annual meeting with the addition of a SOA track on Friday (day 1), serving as SOA’s fall conference. Come for SOA’s sessions or come for the entire conference!

Registration: Member (SOA/OLHA) $85; Nonmember $105; Student -40%. Also single day rates and preconference workshop available. Preregister online by September 20.

Program: For more information on the full program see http://www.ohiolha.org/what-we-do/alliance-annual-meeting/ or download the program brochure.

SOA TRACK – Friday Oct 4

  • 9-9:50am – Where Were You the Last 200 Years? Building a Diverse and Inclusive Repository for Underrepresented Communities. Gino Pasi & Lori Harris, University of Cincinnati
  • 10:10-11:00am – Locating Local Manumission Records: Antebellum Ohio, the Journey North. Robin Heise, Greene County Records Center and Archives; Amy Brickey, History Works, Inc.
  • 11:20-12:10pm – Moving Archives: Experiences from Two Repositories. Christine Schmid Engels, Scott Gampfer, & Annie Kling, Cincinnati Museum Center; William Modrow, Miami University
  • 2:00-2:50pm – Navigating Complex Issues in Modern Archival Collections: Privacy and Copyright. Virginia Dressler and Cindy Kristof, Kent State University
  • 3:10-4:00pm – Ask a Records Manager. Robin Heise, Greene County Records Center and Archives; Nathan Owens, Office of Ohio Attorney General; Tina Ratcliff, Montgomery County Records Center & Archives; Pari Swift, The Ohio State University

Questions? Contact Stephanie Bricking, Educational Programing chair at Stephanie.Bricking@cincinnatilibrary.org.

Fall 2019 Ohio Archivist is out!

Ohio Archivist 2019 Fall cover The Fall 2019 issue of the Ohio Archivist is now available on the website at www.ohioarchivists.org/ohioarchivist/.

Please note that the newsletter was sent to current members via email on August 28. If you did not receive that email, check with SOA Liaison Betsy Hedler at ohioarchivists@ohiohistory.org regarding your membership status.

In this issue you will find a recap of the SOA Spring Conference, information about the upcoming Fall Meeting, a new Digital Discussions article, and much more!

Ohio Archives Passport info for 2019-2020: send us your updates!

In 2017 SOA began compiling information about Ohio archival repositories to put together a statewide “passport” broken down by region. Last year we collected updates and new entries and the 2018 passport included information for more than 80 sites across the state!
The ultimate goal is to have an up-to-date resource for researchers and fellow archivists that can provide information about available resources, promote, and raise awareness about Ohio archives in general. I am sharing the link to the current 2018-2019 Ohio Archives Passport for people to review their information from last year, submit edits and changes, and submit NEW previously unlisted information on repositories as needed:  https://ohioarchivists.org/wp-content/uploads/2018/09/SOAOhioArchivesPassport2018.pdf
If you know of any repositories around you that should be included and that might not be reached through the listserv or via member email, please consider reaching out to them directly to encourage them to submit. There may be small all-volunteer or limited hour local archives and/or research library that would like people to know that they exist; they would benefit from being included!

We’d like to publish the 2019-2020 update on the SOA website by October for Archives Month, so it would be great to be able to list any planned Archives Month events as well. If you have events like lectures, open houses, a local archives crawl, tours, etc. planned for October, please share that information so it can be included! If you haven’t planned anything yet, please think about doing something during the month of October to promote your archive.

The link to the passport can be shared freely to help promote and raise awareness and can be easily printed for those wishing to encourage researchers to participate in an archives “crawl” by visiting multiple sites.

If you need to make changes to your current listing or if you are NOT currently listed and want to be included in the update, please email all necessary information to nataliemfritz3@gmail.com by August 31.

Repositories should submit:

Phone Number
Public Hours
Social Media
Brief Description

If you have events planned for archives month, please provide that information too!


Clark County Historical Society at the Heritage Center
117 S. Fountain Avenue
Springfield, OH 45502
FB:clarkcountyhistory T:@clarkcohistory Instagram: @clarkcohistory
County museum with research library and archives with local history,
family records, local government records, photographs, and more.

Thank you!

Natalie Fritz

Curator of Library & Archives
Clark County Historical Society at the Heritage Center
117 S. Fountain Avenue
Springfield, OH 45502
937-324-0657 ext. 234
Like us on Facebook!

It’s not too late! Register onsite for SOA Annual Meeting in Akron

Want to attend SOA in Akron but forgot to preregister? No worries! You can still register onsite on Friday, May 17th!

See https://ohioarchivists.org/annual_conference/ and follow the hashtag #soaam19


2019 Annual Meeting: Invention and Innovation

The Friday Conference will be held at the Hilton Akron/Fairlawn Hotel, 3180 W. Market St, Akron.

Onsite meeting registration:

–          $60 SOA members; $80 nonmembers; $40 students. Due to catering restrictions, we cannot guarantee lunch for onsite registrants.

–          No onsite Workshop or Mixer registration.

Note: Full membership is just $15, so that can save you $, and we’d love to have you! Join here: https://ohioarchivists.org/membership_information/

Annual Meeting

May 17, 2019

Plenary Speaker: Kathleen D. Roe

Kathleen Roe portraitKathleen Roe’s talk, “Reimagining the Future of the Archival Past,” will focus on the future of archival work, including ensuring our institutions collect materials that reflect a comprehensive, inclusive past, conveying the value of archives in meaningful ways to a wide range of users and audiences, and stepping forward to strengthen our profession and its role in our communities and society. Roe is a Fellow and past-president of the Society of American Archivists, and is author of a forthcoming SAA Fundamentals manual on advocacy and awareness for archivists.


–          Session 1a: Collaborative Projects: A. Getting Out of Your Comfort Zone: Using the World War I Centennial for Innovative Collaboration and Outreach Projects. Victor Fleischer, University of Akron; Rebecca Larson-Troyer, Akron-Summit County Public Library; Toivo Motter, Stan Hywet Hall & Gardens. B. Good Migrations: Blurring the Lines Between the Library, Archives, and Museum. Laura Maidens & Jennie Thomas, Rock & Roll Hall of Fame.

–          Session 1b: Teaching in the Archives: A. Discovering History through Diverse Collections. William Modrow, Miami University. B. There’s a First Time for Everything. Anne Ryckbost, Xavier University.

–          Session 2a: Alternative Approaches to Processing. A. You get an A!: Teaching Students to Process Archival Collections in the Classroom. Emily Gainer, Cummings Center for the History of Psychology; Lisa Rickey, Wright State University. B. Thinking Outside the Hollinger Box: Challenges of Avant-garde Collections at Ohio State University Libraries. Courtney Bishop & Mackenzie Sommers, The Ohio State University.

–          Session 2b: Job Hunting as an Archivist. A. Getting a Job Like a Boss. Collette McDonough, Kettering Foundation. B. “Filling in the Gaps”: Non-Traditional Approaches to Becoming an Archivist. Margaret Breidenbaugh, Cincinnati Museum Center; Hannah Kemp-Severence, Case Western Reserve University; Gino Pasi, University of Cincinnati.

–          Session 3: “Where Were you the Last 200 Years?”: Building a Diverse and Inclusive Repository for Underrepresented Communities. Lori Harris & Gino Pasi, University of Cincinnati.

–          Poster Sessions & Mock Archives Job Interviews

–          Session 4a: Mini-workshop: Advocating for Collections Care. Dyani Feige, Conservation Center for Art & Historic Artifacts.

–          Session 4b: Mini-workshop: An Innovative Approach to Records Management Training: Making Records Management Training Fun! Melissa Dalton & Robin Heise, Greene County Records Center & Archives.

See you there!

Call to Membership: SOA Constitution and Bylaws Revisions

Council has been working very hard updating the SOA Strategic Plan over the last year. One piece of that work has been amending our Constitution and Bylaws. Linked here is the marked-up draft of proposed amendments to the SOA Constitution and Bylaws, as proposed by six current SOA members. These amendments will be voted on by members during the upcoming business meeting that will be held on Friday, May 17, 2019 at the SOA Annual Conference in Akron. Members are invited to bring their questions and comments up at the time of the business meeting or send them to me directly at rheise@co.greene.oh.us. All questions and comments that I receive will be brought up at the business meeting in May.

I hope to see many of you in a few weeks in Akron!

Robin Heise

SOA President (2017-2019)

Records Manager/Archivist

Greene County Records Center and Archives

535 Ledbetter Road, Xenia, OH 45385

Tel: (937) 562-6489

Fax: (937) 562-6485

Email: rheise@co.greene.oh.us

The Spring SOA Newsletter is now available!

The Spring 2019 issue of the Ohio Archivist is now available! In this issue you will find all the information about the spring annual meeting. The issue also contains grant and award information; news from SOA members and institutions across the state; 2019’s Archives Month Poster theme; a recap of the joint OLHA/SOA fall meeting; and statements from the the 2019 SOA slate of candidates that will be voted on during the annual meeting.

Ohio Archives News & Events: Register for 5/21 OhioDIG meeting in Oberlin – Northeast Ohio Digital Projects Showcase

Please join the Ohio Digitization Interest Group for our May meeting at the Oberlin College Library on Tuesday, May 21, 2019.

Please register by Friday, May 17, 5pm at https://forms.gle/dgzuYB86wuiz3k178  Limit of 60.

Presentation: Northeast Ohio Digital Projects Showcase

— Andria Hoy, archivist, The Cleveland Orchestra
Overview of how and why The Cleveland Orchestra partnered with longtime local institution, the Cleveland Public Library, to digitize a large scrapbook collection, including the history of a collection in need of preservation, choosing a vendor, and the final outcomes.
— Jon Endres, media & technology specialist; Jodi Kearns, digital projects manager; Jamie Newhall, senior multimedia producer, Instructional Services; Cummings Center for the History of Psychology/University of Akron.
David P. Boder (1886-1961) was a psychologist who studied trauma. He gathered interviews with Holocaust survivors in 1946 across Europe using a Pierce Wire Recorder, among the first portable sound recording devices. In 2016, using a new device made from original analog and modern digital parts, we digitized the surviving spools of interviews, and identified a long-lost recording of folk songs. We will show off our equipment, process, and discoveries.
— Megan Mitchell, digital initiatives librarian, Oberlin College.
The Oberlin College Libraries and the Allen Memorial Art Museum recently collaborated to co-host an Art+Feminism Wikipedia Edit-a-thon, in which members of the community were invited to participate in the international campaign to create or improve articles on topics dealing with the arts, feminism, women, and gender. The Libraries provided training and research resources, the Museum provided the venue and created a list of articles that participants might want to edit.

Tours: Following the meeting, tour Oberlin College Special Collections & Archives (http://www2.oberlin.edu/library/special/ | http://www2.oberlin.edu/archive/), including Table Top Scribe Scanner (https://blog.archive.org/2015/10/22/special-book-collections-come-online-with-the-table-top-scribe/), and LetterPress Studio (http://www2.oberlin.edu/library/special/letterpress-studio.html)!

– 10:00-10:30 coffee social (coffee & snacks);
– 10:30-11:30 presentation and discussion on topic;
– 11:30-11:45 break/rearrange room;
– 11:45-1:00 brown bag lunch: announcements, all-attendee updates, discussion;
– 1:15- optional: tours

— Program: Jenni Salamon, Ohio History Connection
— Host: Megan Mitchell, Oberlin College
— OhioDIG Planning Cmte members: Jenni Salamon and Stephanie Becker
— Food: Coffee & snacks will be offered at the start of the meeting. Lunch will be brown bag.
— Cost: There is no fee for attending, but we will be accepting donations for the refreshment kitty.
— Location: Mudd Center–Room 050, Oberlin College (148 W College St, Oberlin, OH 44074). The Seeley G. Mudd Center houses the Mary Church Terrell Main Library, the central library facility for Oberlin College.
— Directions: http://www2.oberlin.edu/library/visitors/directions.html
— Parking: https://www.oberlin.edu/about-oberlin/transportation-directions/parking

— Lodging: Google’s Hotels in Oberlin page http://bit.ly/2V2PX1M

About OhioDIG: The Ohio Digitization Interest Group is an informal discussion group open to those with an interest in digitization in the archives/library/museum/historical society world. http://ohiodig.org/


OHIO University

Janet Carleton | Digital Initiatives Coordinator | Preservation and Digital Initiatives | University Libraries | 1 Ohio University | Alden 333 | Athens, Ohio | 740.597.2527 |carleton@ohio.edu | Pronouns: she, her, hers | https://media.library.ohio.edu  | @jcarletonoh | @AldenLibDigital http://ohiou-digital-collections.tumblr.com/ | http://pinterest.com/OhioDigiArchive/

Ohio Archives News & Events: Job: Montgomery County Records Center & Archives

Please see the job posting below.  If you have any questions, please feel free to contact me.  Applications can be submitted at https://www.governmentjobs.com/careers/montgomery



Class Title: Imaging Center Specialist

Salary: $13.38-$17.22 Hourly; $27,830-$35,818 Annually

Job Type: Full time with benefits

Location: 117 S. Main St., Dayton, Ohio

Department: Records Center & Archives, Imaging Center

Job Class Concept: Developmental level in microfilm and imaging occupation requiring a working knowledge of image production in order to perform basic tasks involving records in paper, microfilm and electronic formats.

Job Duties: Under general supervision, performs all key elements in the microfilm and image production process for projects undertaken by the Imaging Center, a division of the Records Center & Archives. Prepares documents, books and files for imaging. Checks for proper order and completeness, making targets needed for proper and consistent records identification. Operates a variety of document scanners, controlling document position, records content and image quality. Edits images for quality, content and completeness. Performs retakes as needed or instructed. Maintains timely and accurate log and production reports. Operates microfiche jacket-loaders to produce microfiche as directed by the Records Center & Archives Supervisor and/or Imaging Center Technician. Accurately types jacket headers and edits completed jacket and roll films for completeness. Operates diazo microfiche and microfilm roll duplicators to produce microfilm duplicates. Places master jackets in acid-free envelopes. Under the direction of the Records Center & Archive Supervisor and/or Imaging Technician, may be asked to operate the microfilm processor. May be required to load and unload Record Center boxes from carts and shelves as needed for imaging.

Minimum Class Requirements: Equivalent to high school diploma. College credits in related field preferred. Basic computer knowledge and/or experience. Ability to lift 35-50 pound records center boxes without difficulty. Must have the ability to get along well with others and maintain a positive attitude. Must have the ability to work as a member of a successful team.

This position may be subject to physical examination.


Tina S. Ratcliff

Montgomery County Records & Information Manager

Montgomery County Records Center & Archives

117 S. Main St.

PO Box 972

Dayton OH 45422

(937) 496-6932


SOA Annual Conference Early Bird Registration Closes April 30th

A friendly reminder that early bird registration ends on April 30th.

Join us in Akron on May 16-17, 2019, for two days of Invention and Innovation!

Much more information on the conference page! Follow along on Twitter at #soaam19.

Thursday, May 16

Pre-conference workshops led by Drs. Karen Gracy and Heather Soyka, held at the Kent State University Library.

    • Morning (9:00 a.m. – noon): Fundamentals of Born-Digital Archiving
    • Afternoon (2:00 p.m. – 5:00 p.m.): Beyond the Basics: More Concepts and Strategies for Digital Archiving
    • Early bird pricing for SOA members: $30 for 1 workshop or $50 for both! Early bird registration ends April 30th.

Evening Mixer at the National Museum for the History of Psychology, where you can tour the museum and mingle with colleagues. 6:00-8:00 p.m. / $25 to register. Registration closes April 30th.

Friday, May 17

Annual Meeting at the Hilton Akron/Fairlawn Hotel from 8:15 a.m. to 4:30 p.m.

The day starts off with a plenary from Kathleen Roe, past president of the Society of American Archivists. Her talk, “Reimagining the Future of the Archival Past,” will focus on the future of archival work, including ensuring our institutions collect materials that reflect a comprehensive, inclusive past, conveying the value of archives in meaningful ways to a wide range of users and audiences, and stepping forward to strengthen our profession and its role in our communities and society.

Join us for sessions on building a diverse repository, collaborative projects, job hunting, processing collections, and teaching in the archives, as well as mini-workshops on advocacy and records management. Attendees will also have the option to attend poster sessions, mock job interviews, and bid in the annual silent auction.

Annual meeting early bird registration is only $45 for SOA members! Early bird registration ends April 30th. Register at http://www.ohiohistorystore.com/Product.aspx?ProductId=9197