SOA Meet-Up @ Dayton, Nov 14

SOA meeting attendees, spring 2019In the Dayton, Ohio area? Work in archives or an allied profession? Just want to hang out with some archival minded folk?

If you answered yes, then join the Society of Ohio Archivists at Eudora Brewing Company, 3022 Wilmington Pike, Dayton 45429, any time between 6:00-8:00pm on Thursday, November 14, for an informal meet-up.

Leave work behind and make time to hang out with colleagues from around the area. Significant others, friends, etc., are welcome. On tap for discussion (optional): Ways your work is engaging with the community. Please RSVP to join us!

This event is the first of hopefully more meet ups to come. This is an initiative coming out of SOA’s strategic planning process, as a means to reach out and engage the archival community in Ohio beyond the spring and fall meetings. If you are interested in hosting a meet up in your area, please contact Adam Wanter.

Questions? Contact SOA President Adam Wanter.

Save the Date: Society of Ohio Archivists’ 2020 Annual Meeting

Mark your calendars!

The Society of Ohio Archivists’ 2020 Annual Meeting will be held on Friday, May 15, 2020, at the Columbus Metropolitan Library Main Library in Columbus, Ohio, with a preconference workshop and mixer on Thursday, May 14.

Follow the Annual Meeting website and hashtag (#soaam20) for more information. Also be on the lookout for the call for proposals, which will be sent out in December.

We hope to see you all in May!

Stephanie Bricking & Amy Czubak
Cochairs, Society of Ohio Archivists Educational Programming Committee

Ohio Archives Month 2019 Poster Contest Winners

Ohio Archives Month 2019 Poster

Ohio Archives Month 2019 Poster

This year’s theme for the Ohio Archives Month poster was Small Steps, Giant Leaps: Ohio’s Role in Space Exploration, in honor of the 50th anniversary of the Apollo 11 moon landing on July 20, 1969. We invited repositories and institutions across Ohio to submit photographs, documents, or other graphical materials that demonstrated a connection to the theme to be featured on the SOA Archives Month poster. (Download the poster.)

The SOA Advocacy and Outreach Committee received submissions from fifteen institutions, for a total of 38 photographs and documents! The submissions were compiled, and eleven images were selected as winners through online voting.

The winning images provided great material for the designers, however not all of the winners could be featured on the poster. As such, the Committee would like to highlight each winning image and institution.

Scroll down to see the winning images from Bowling Green State University Music Library and Bill Schurk Sound Archives; National Museum of the United States Air Force; Ohio State University, Ohio Congressional Archives; Shelby County Historical Society; University of Akron, University Libraries, Archival Services; and Wright State University Libraries Special Collections and Archives.

We also would like to thank the following institutions for their submissions and participation: Clark County Heritage Center; Case Western Reserve University; Mound Discovery Center; Ohio History Connection; Sandusky Library,; Smuckers Corporate Archives; University of Cincinnati; University of Dayton; and Youngstown Historical Center of Industry and Labor Archives/Library.

We hope everyone takes the opportunity this Archives Month to promote their institution and collections, as well as their fellow Ohio repositories (check them out in this year’s Ohio Archives Passport)! Be sure to check the SOA website and Twitter account regularly for updates on the various Archives Month activities throughout the state!

2019 Winning Images

Album cover: Apollo 11: We have landed on the moon “The sounds of the 1969 NASA lunar expedition with Neil Armstrong, Michael Collins, and Edwin Aldrin.” Capitol Records, 1969

Apollo 11: We have landed on the moon “The sounds of the 1969 NASA lunar expedition with Neil Armstrong, Michael Collins, and Edwin Aldrin.” Capitol Records, 1969. Bowling Green State University Music Library and Bill Schurk Sound Archives

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Ohio Archives Passport 2019 is here!

The purpose of this passport (PDF) is to let people know about the wonderful archival resources all around Ohio, give them a chance to visit, explore, and learn more and participate in activities that help them to connect with their past, local history, and their community.

In 2017 SOA began compiling information about Ohio archival repositories to put together a statewide passport broken down by region. Each year we collected updates and new entries and the 2019 passport included information for more than 90 sites across the state!

Questions? Contact Natalie Fritz, cochair Advocacy & Outreach Committee

Fall 2019 Ohio Archivist is out!

Ohio Archivist 2019 Fall cover The Fall 2019 issue of the Ohio Archivist is now available on the website at

Please note that the newsletter was sent to current members via email on August 28. If you did not receive that email, check with SOA Liaison Betsy Hedler at regarding your membership status.

In this issue you will find a recap of the SOA Spring Conference, information about the upcoming Fall Meeting, a new Digital Discussions article, and much more!

SOA & Ohio Local History Alliance 2019 Joint Meeting: Local History is American History

Registration Now Open: Join us at the 2019 Joint Meeting: Local History is American History!

October 4-5, 2019 – Crowne Plaza Columbus-Dublin, Dublin, Ohio

This is the Ohio Local History Alliance’s annual meeting with the addition of a SOA track on Friday (day 1), serving as SOA’s fall conference. Come for SOA’s sessions or come for the entire conference!

Registration: Member (SOA/OLHA) $85; Nonmember $105; Student -40%. Also single day rates and preconference workshop available. Preregister online by September 20.

Program: For more information on the full program see or download the program brochure.

SOA TRACK – Friday Oct 4

  • 9-9:50am – Where Were You the Last 200 Years? Building a Diverse and Inclusive Repository for Underrepresented Communities. Gino Pasi & Lori Harris, University of Cincinnati
  • 10:10-11:00am – Locating Local Manumission Records: Antebellum Ohio, the Journey North. Robin Heise, Greene County Records Center and Archives; Amy Brickey, History Works, Inc.
  • 11:20-12:10pm – Moving Archives: Experiences from Two Repositories. Christine Schmid Engels, Scott Gampfer, & Annie Kling, Cincinnati Museum Center; William Modrow, Miami University
  • 2:00-2:50pm – Navigating Complex Issues in Modern Archival Collections: Privacy and Copyright. Virginia Dressler and Cindy Kristof, Kent State University
  • 3:10-4:00pm – Ask a Records Manager. Robin Heise, Greene County Records Center and Archives; Nathan Owens, Office of Ohio Attorney General; Tina Ratcliff, Montgomery County Records Center & Archives; Pari Swift, The Ohio State University

Questions? Contact Stephanie Bricking, Educational Programing chair at

Ohio Archives Passport info for 2019-2020: send us your updates!

In 2017 SOA began compiling information about Ohio archival repositories to put together a statewide “passport” broken down by region. Last year we collected updates and new entries and the 2018 passport included information for more than 80 sites across the state!

The ultimate goal is to have an up-to-date resource for researchers and fellow archivists that can provide information about available resources, promote, and raise awareness about Ohio archives in general. I am sharing the link to the current 2018-2019 Ohio Archives Passport for people to review their information from last year, submit edits and changes, and submit NEW previously unlisted information on repositories as needed:


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It’s not too late! Register onsite for SOA Annual Meeting in Akron

Want to attend SOA in Akron but forgot to preregister? No worries! You can still register onsite on Friday, May 17th!

See and follow the hashtag #soaam19

2019 Annual Meeting: Invention and Innovation

The Friday Conference will be held at the Hilton Akron/Fairlawn Hotel, 3180 W. Market St, Akron.

Onsite meeting registration:

  •  $60 SOA members; $80 nonmembers; $40 students. Due to catering restrictions, we cannot guarantee lunch for onsite registrants.
  • No onsite Workshop or Mixer registration.

Note: Full membership is just $15, so that can save you $, and we’d love to have you! Join here:

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Call to Membership: SOA Constitution and Bylaws Revisions

Council has been working very hard updating the SOA Strategic Plan over the last year. One piece of that work has been amending our Constitution and Bylaws. Linked here is the marked-up draft of proposed amendments to the SOA Constitution and Bylaws, as proposed by six current SOA members. These amendments will be voted on by members during the upcoming business meeting that will be held on Friday, May 17, 2019 at the SOA Annual Conference in Akron. Members are invited to bring their questions and comments up at the time of the business meeting or send them to me directly at All questions and comments that I receive will be brought up at the business meeting in May.

I hope to see many of you in a few weeks in Akron!

Robin Heise

SOA President (2017-2019)

Records Manager/Archivist

Greene County Records Center and Archives

535 Ledbetter Road, Xenia, OH 45385

Tel: (937) 562-6489

Fax: (937) 562-6485


The Spring SOA Newsletter is now available!

The Spring 2019 issue of the Ohio Archivist is now available! In this issue you will find all the information about the spring annual meeting. The issue also contains grant and award information; news from SOA members and institutions across the state; 2019’s Archives Month Poster theme; a recap of the joint OLHA/SOA fall meeting; and statements from the the 2019 SOA slate of candidates that will be voted on during the annual meeting.