Annual Conferences

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SOA 2023 meetings: Annual Meeting (Spring) | Joint Fall Meeting

Society of Ohio Archivists Annual Meeting 2023: Forward Together: Community Partnerships and Public Service

The Society of Ohio Archivists is planning for a hybrid annual meeting in 2023, on Thursday, May 11 (virtually) and Friday, May 12 (in person) at the Dayton Metro Library in Dayton, Ohio!

Stay up-to-date on the latest details of the meeting by visiting this conference page, and follow the conversation online at #soaam23 on Twitter and Facebook.

COMMITTEE | HOTELS | KEYNOTES | LOCAL AMENITIES | PARKING | PROGRAM | REGISTRATION | SILENT AUCTION | VENUE
Color postcard with caption AERIAL VIEW, LOOKING NORTHWEST, DAYTON, OHIO

Aerial View of Dayton, looking Northwest, postcard. Courtesy Dayton Public Library, Dayton Postcard Collection.

This May, the Society of Ohio Archivists Annual Meeting will be traveling to Dayton, Ohio! You are invited to join us on Thursday, May 11 for virtual sessions, and on Friday, May 12 at the Dayton Metro Library Main in downtown Dayton, Ohio, for a full day of in-person presentations, networking, and exciting featured speakers.

Yes, this year we are going hybrid! The virtual registration option will provide access to two standalone virtual sessions on Thursday May 11 (also available to attendees with the in-person option) and live streams of select sessions from the Friday May 12 slate. As our first attempt at a hybrid conference this will be a learning opportunity for all of us, so please bear with us if we encounter any unexpected kinks/challenges.

Questions? Please feel free to contact the 2022-2023 Educational Programming Committee Cochairs Matt Francis and Adam Wanter. We can’t wait to see you in Dayton!

Keynotes

Morning Keynote: Mackensie Wittmer

Mackensie Wittmer headshot

Mackensie Wittmer, 2023 Annual Meeting local keynote speaker. Photo courtesy Ms. Wittmer.

Mackensie Wittmer will be welcoming attendees to the Dayton-Miami Valley area and presenting on the impact and importance of collaboration within the cultural heritage community.

Wittmer has served as the executive director of the National Aviation Heritage Alliance since 2018. The National Aviation Heritage Area is one of 62 national heritage areas designated by Congress as having a cohesive, distinctive landscape of historic and cultural resources of national importance. It shares our nation’s aviation story sustaining the legacy of the Wright brothers and all men, women, and flying machines that changed our world. Wittmer works closely with the National Park Service, National Museum of the USAF, other aviation heritage organizations, and numerous informal partners to leverage cultural heritage as an economic catalyst in the region.

Afternoon Keynote: Rosemary Pleva Flynn

Rosemary Pleva Flynn headshot

Rosemary Pleva Flynn, 2023 Annual Meeting featured keynote speaker. Photo courtesy Ms. Flynn.

Rosemary Pleva Flynn will be discussing what it means to be an archivist, focusing on the intersection of archival work among memory workers, storytellers, community archivists, and “traditional” archivists, and the role we all play in preserving culture and knowledge.

Flynn is currently the principal librarian and archivist at the Energy & Environmental Research Center Library, University of North Dakota, where she has been employed since 2002. Prior to her position at the EERC, she was project archivist for Indiana University’s Electronic Records Project. She serves as chair of the Society of American Archivists’ Dictionary Working Group, which publishes the online Dictionary of Archives Terminology; the Academy of Certified Archivists Regent for Exam Administration; and regularly teaches professional workshops.

 

Registration

For our first hybrid conference we have many options! Registration fees for both the full meeting and virtual only option are tiered. In order to keep up with a changing world, the registration fees have increased. Additionally, lunch is now optional.

Register online or mail-in in this form (PDF).

  • Onsite Day-of Registration: No lunch option.
    • Member: $75
    • Non-Member: $115
    • Student: $40
  • Virtual Registration: Through May 10.CLOSED
    • Member $40
    • Non-Member $80
    • Student $25
  • Early Bird Registration: Through April 17. CLOSED
      • Member: Both Days with Friday Lunch $80
      • Member: Both Days without Friday Lunch $60
      • Non-Member: Both Days with Friday Lunch $120
      • Non-Member: Both Days without Friday Lunch $100
      • Student: Both Days Includes Friday Lunch $30
  • Regular Registration: April 18-May 1. CLOSED
      • Member: Both Days with Friday Lunch $85
      • Member: Both Days without Friday Lunch $65
      • Non-Member: Both Days with Friday Lunch $125
      • Non-Member: Both Days without Friday Lunch $105
      • Student: Both Days Includes Friday Lunch $35
  • Cancellations for a refund must be made before 5 p.m. on May 1, 2023. We are able to transfer your registration to someone else after that time, however. Please see the online registration form for full details. For registration questions contact [email protected].
  • Note: We’re offering a $30 discount to individuals presenting at the conference.

Program

Thursday (Virtual Only)

– 8:45AM-9:00AM – Opening
– 9:00AM-10:00AM – Session: Finding the Un(der)represented in Civil War Letters: Description Remediation and Subject Headings. (live streamed)
Greta Suiter, Ohio University; Camilla Stegall, Ohio University & University of Illinois Urbana-Champaign
– 10:00AM-11:00AM – Break
– 11:00AM-12:00PM – Session: 25 years in Community Service: Background, Current Directions, and Prospects for the Toledo’s Attic Project. (live streamed)
Arjun Sabharwal, University of Toledo.

Friday (In Person / Selections Live Streamed)

– 8:30AM-9:15AM – Registration & Silent Auction
– 9:15AM-10:15AM – Welcome: SOA President; Morning Keynote: Mackensie Wittmer (live streamed).
– 10:20AM-11:05AM – Networking
– 10:20AM-11:05AM – Poster Sessions: School of Information at Kent State University Archival Studies concentration.
– 11:05AM-12:05PM – Concurrent Session: Advocating for Your Own Slice of the Pie (live streamed).
Sarah Aisenbrey, Sisters of the Precious Blood; Kayla Harris, University of Dayton; Collette McDonough, Kettering Foundation
– 11:05AM-12:05PM – Concurrent Session: America 250: How Can We Highlight the Importance of Archives & Records?
Todd Kleismit & Chris Hurtubise, Ohio Commission for the U.S. Semiquincentennial
– 12:05PM-1:15PM – Lunch & Business & Silent Auction
– 1:15PM-2:15PM – Afternoon Keynote: Rosemary Pleva Flynn (live streamed).
– 2:15PM-2:30PM – Break & Silent Auction winners
– 2:30PM-3:30PM – Concurrent Session: Crucial Conversations: Undertold Stories and Histories–Working with Community Groups and Policymakers to Create Positive Change (live streamed).
Nicole D. Sutton, member of SOA’s JEDAI Committee and African American Special Collections Librarian, Columbus Metropolitan Library; Mandy Altimus Stahl, Archivist, Massillon Museum; Brad Lepper, Senior Archaeologist, World Heritage Program, Ohio History Connection.
– 2:30PM-3:30PM – Concurrent Session: A Journey of Understanding: A Century in the Harding Archives.
David McDevitt, Ohio History Connection.
– 3:30PM-4:00PM – Closing

Venue (In-Person, Day 2)

Dayton Metro Library, Main Library, 215 E. Third St., Dayton, OH 45402. Get directions via Google Map.

Color photo of exterior of the Dayton Public Library, Main Library

Dayton Public Library, Main Library

Parking

Free onsite parking at the Dayton Metro Library Main is accessed from North St. Clair Street (one way southbound). The garage opens at 8:00 AM.

Hotels

If you intend to stay either Thursday night or Friday night, we recommend the following hotels:

Local Amenities Map

Also, for more things local, check out our Local Arrangements Map. It includes hotels, lunch & dinner spots, local establishments of interest, and local attractions.

 

Silent Auction

Each year SOA offers four scholarships, two to current students and two to recent graduates, using funds from our raffle / silent auction. The scholarships consist of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend. The funds raised from the silent auction are critical to SOA’s support of students and new professionals. This year we are putting together a fun group of items. You will be able to bid on the silent auction items in person on Friday.

Items for bid include swag, gift baskets, tickets, gift certificates, memberships, etc., from the Cincinnati Reds; Dayton Art Institute; Dayton Dragons; Kent State University Special Collections & Archives, University Libraries; Ohio State University Archives; Rock and Roll Hall of Fame; Society of American Archivists; Square One Salon & Spa; The Works: Ohio Center for History, Art & Technology (Newark, Ohio); Western Reserve Historical Society; Young’s Jersey Dairy!

Committee

The Educational Programming Committee members have been working hard to bring you an amazing conference. Thank you to our committee members:

  • Rachael Bussert, Dayton Metro Library
  • Melissa Dalton, Preserve It, LLC (SOA VP / President Elect)
  • Matt Francis, Ohio Northern University (EPC Cochair)
  • Betsy Hedler, Ohio History Connection (SOA/OHC Liaison)
  • Sasha Kim, Denison University
  • Riza Miklowski, Akron-Summit County Public Library
  • William Modrow, Miami University
  • Sara Mouch, University of Toledo
  • Nathaniel Ricks, student
  • Michelle Sweetser, Bowling Green State University
  • Adam Wanter, MidPoint Library System (EPC Cochair)

If you have any questions, please feel free to contact the 2022-2023 Educational Programming Committee Cochairs Matt Francis and Adam Wanter. We can’t wait to see you in Dayton!

Last Updated on May 12, 2023 by janet_carleton