Annual Conferences

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SOA 2023 meetings: Annual Meeting (Spring) | Joint Fall Meeting

Society of Ohio Archivists Annual Meeting 2023: Forward Together: Community Partnerships and Public Service

The Society of Ohio Archivists is planning for a hybrid annual meeting in 2023, on Thursday, May 11 (virtually) and Friday, May 12 (in person) at the Dayton Metro Library in Dayton, Ohio!

Stay up-to-date on the latest details of the meeting by visiting this conference page, and follow the conversation online at #soaam23 on Twitter and Facebook.


Aerial View of Dayton, looking Northwest, postcard. Courtesy Dayton Public Library, Dayton Postcard Collection.

This May, the Society of Ohio Archivists Annual Meeting will be traveling to Dayton, Ohio! You are invited to join us on Thursday, May 11 for virtual sessions, and on Friday, May 12 at the Dayton Metro Library Main in downtown Dayton, Ohio, for a full day of in-person presentations, networking, and exciting featured speakers.

Yes, this year we are going hybrid! The virtual registration option will provide access to two standalone virtual sessions on Thursday May 11 (also available to attendees with the in-person option) and live streams of select sessions from the Friday May 12 slate. As our first attempt at a hybrid conference this will be a learning opportunity for all of us, so please bear with us if we encounter any unexpected kinks/challenges.

Questions? Please feel free to contact the 2022-2023 Educational Programming Committee Cochairs Matt Francis and Adam Wanter. We can’t wait to see you in Dayton!

Keynote Speaker

Ohio native Rosemary Pleva Flynn will be discussing what it means to be an archivist, focusing on the intersection of archival work among memory workers, storytellers, community archivists, and “traditional” archivists, and the role we all play in preserving culture and knowledge.


For our first hybrid conference we have many options! Registration fees for both the full meeting and virtual only option are tiered. In order to keep up with a changing world, the registration fees have increased. Additionally, lunch is now optional.

Register online here or mail-in in this form (PDF).

  • Early Bird Registration: Through April 17.
    • Member: Both Days with Friday Lunch $80
    • Member: Both Days without Friday Lunch $60
    • Non-Member: Both Days with Friday Lunch $120
    • Non-Member: Both Days without Friday Lunch $100
    • Student: Both Days Includes Friday Lunch $30
  • Regular Registration: April 18-May 1.
    • Member: Both Days with Friday Lunch $85
    • Member: Both Days without Friday Lunch $65
    • Non-Member: Both Days with Friday Lunch $125
    • Non-Member: Both Days without Friday Lunch $105
    • Student: Both Days Includes Friday Lunch $35
  • Onsite Registration: No lunch option.
    • Member: $75
    • Non-Member: $115
    • Student: $40
  • Virtual Registration: Through May 10.
    • Member $40
    • Non-Member $80
    • Student $25
  • Cancellations for a refund must be made before 5 p.m. on May 1, 2023. We are able to transfer your registration to someone else after that time, however. Please see the online registration form for full details.
  • Note: We’re offering a $30 discount to individuals presenting at the conference.


Thursday (Virtual Only)

– 8:45AM-9:00AM – Opening
– 9:00AM-10:00AM – Session: Finding the Un(der)represented in Civil War Letters: Description Remediation and Subject Headings. Greta Suiter, Ohio University; Camilla Stegall, Ohio University & University of Illinois Urbana-Champaign
– 10:00AM-11:00AM – Break
– 11:00AM-12:00PM – Session: 25 years in Community Service: Background, Current Directions, and Prospects for the Toledo’s Attic Project. Arjun Sabharwal, University of Toledo.

Friday (In Person / Selections Live Streamed)

– 8:30AM-9:15AM – Registration & Silent Auction
– 9:15AM-10:15AM – Welcome & Opening Speaker (TBD) (live streamed).
– 10:20AM-11:05AM – Networking
– 10:20AM-11:05AM – Poster Sessions: 1. Public Broadcasting Preservation Fellows. 2. School of Information at Kent State University Archival Studies concentration.
– 11:05AM-12:05PM – Concurrent Session: Advocating for Your Own Slice of the Pie (live streamed). Sarah Aisenbrey, Sisters of the Precious Blood; Kayla Harris, University of Dayton; Collette McDonough, Kettering Foundation
– 11:05AM-12:05PM – Concurrent Session: America 250: How Can We Highlight the Importance of Archives & Records? Todd Kleismit, Ohio Commission for the U.S. Semiquincentennial
– 12:05PM-1:15PM – Lunch & Business & Silent Auction
– 1:15PM-2:15PM – Keynote: Rosemary Pleva Flynn (live streamed).
– 2:15PM-2:30PM – Break & Silent Auction winners
– 2:30PM-3:30PM – Concurrent Session: Crucial Conversations: Undertold Stories and Histories–Working with Community Groups and Policymakers to Create Positive Change (live streamed). Nicole D. Sutton, member of the JEDAI Task Force and African American Special Collections Librarian, Columbus Metropolitan Library; Mandy Altimus Stahl, Archivist, Massillon Museum; Brad Lepper, Senior Archaeologist, World Heritage Program, Ohio History Connection.
– 2:30PM-3:30PM – Concurrent Session: A Journey of Understanding: A Century in the Harding Archives. David McDevitt, Ohio History Connection.
– 3:30PM-4:00PM – Closing

Venue (In-Person, Day 2)

Dayton Metro Library, Main Library, 215 E. Third St., Dayton, OH 45402. Get directions via Google Map.

Color photo of exterior of the Dayton Public Library, Main Library

Dayton Public Library, Main Library


Free onsite parking at the Dayton Metro Library Main is accessed from North St. Clair Street (one way southbound). The garage opens at 8:00 AM.


If you intend to stay either Thursday night or Friday night, we recommend the following hotels:

Local Amenities Map

Also, for more things local, check out our Local Arrangements Map. It includes hotels, lunch & dinner spots, local establishments of interest, and local attractions.


Silent Auction

Each year SOA offers four scholarships, two to current students and two to recent graduates, using funds from our raffle / silent auction. The scholarships consist of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend. The funds raised from the silent auction are critical to SOA’s support of students and new professionals. This year we are putting together a fun group of items. You will be able to bid on the silent item baskets in person on Friday.


The Educational Programming Committee members have been working hard to bring you an amazing conference. Thank you to our committee members:

  • Rachael Bussert, Dayton Metro Library
  • Melissa Dalton (SOA VP / President Elect)
  • Matt Francis, Ohio Northern University (EPC Co-Chair)
  • Betsy Hedler, Ohio History Connection (SOA/OHC Liaison)
  • Sasha Kim, Denison University
  • Riza Miklowski, Akron-Summit County Public Library
  • William Modrow, Miami University
  • Sara Mouch, University of Toledo
  • Nathaniel Ricks
  • Michelle Sweetser, Bowling Green State University

If you have any questions, please feel free to contact the 2022-2023 Educational Programming Committee Cochairs Matt Francis and Adam Wanter. We can’t wait to see you in Dayton!

Last Updated on March 22, 2023 by janet_carleton