SOA Annual Conference 2017

Past Conferences:  2016 | 2015 | 2014 | 2013 | 2012 | 2011

SOA 2017 meetings Annual (spring) & Joint (fall)

In 2017, SOA held two conferences–the annual spring meeting and a joint fall conference held with the Ohio Local History Alliance. Scroll down for session descriptions. Session summaries for the spring meeting can be found in the fall 2017 newsletter

SOA Annual Meeting 2017 – Keeping History Alive

The Society of Ohio Archivists’ Spring Conference was held on Friday, May 19, 2017 at the Quest Conference Center, 8405 Pulsar Pl, Columbus.

Program (PDF) | Schedule-at-a-Glance (PDF) | Social Media handout (PDF)  (Meeting hashtag: #soaam17)

Scroll down for the schedule and session slides.

Registration: Online registration was available here: . Early bird meeting registration (ended May 1, 5 PM): $45 SOA members, $65 nonmembers, $30 students. Regular meeting preregistration (May 2–May 12, 5 PM): $50 SOA members, $70 nonmembers, $35 students. Onsite meeting registration (May 19): $60 SOA members, $80 nonmembers, $40 students. Due to catering restrictions, lunch cannot be guaranteed for those who register onsite. Workshop preregistration (ended May 12, 5 PM): $20 SOA/OPC members, $25 nonmembers, $10 students. No onsite registration available for workshop. Limited to 20. The meeting registration fee includes a continental breakfast and lunch. To register by check, please use this pdf version of the form.

Directions: Quest Conference Center is located at 8405 Pulsar Place, Columbus, Ohio, 43240. Directions are available on the Quest Conference Center website.

Contact: Educational Programming Committee Cochairs Janet Carleton or Collette McDonough with any questions.

Schedule & Program

Thursday, May 18, 2017, 12:30-4pmOhio History Center, 3rd floor Archives/Library Classroom, 800 E. 17th St, Columbus

Preconference Workshop – Simple Supports for Dynamic Exhibits, with Miriam Nelson & Catarina Figueirinhas, in collaboration with the Ohio Preservation Council.

Workshop handout (PDF)

Workshop schedule:
12:30 PM            1:00 PM               Registration
1:00 PM               3:00 PM               Workshop
3:15 PM               4:00 PM               Tour

A hands-on workshop, in collaboration with the Ohio Preservation Council. Attendees will learn how preventative preservation can enhance the aesthetics of exhibiting flat archival material, and ways to create safe and inexpensive mounts and supports that create multiple viewing angles to accommodate a variety of cases. Simple archivally sound supports not only protect your collections during display, but also provide flexibility and visual interest in the most stubborn display cases. Registration capped at 20, so don’t wait!

Miriam Nelson is head of Preservation for the Ohio University Libraries where she oversees the conservation of the general and special collections, administrates the Libraries’ preservation program, and manages the Southeast Ohio Regional Library Depository. She also serves as Chair Elect of the Ohio Preservation Council. Catarina Figueirinhas is senior conservation technician for the University of Cincinnati Preservation Lab where she works mostly on medium rare and special collections books. She is a member of the Ohio Preservation Council, the American Institute for Conservation of Historic and Artistic Works, and the Cincinnati Book Arts Society.

Friday, May 19, 2017, 8:30-5pm – Quest Conference Center, Columbus (Polaris)

Annual Meeting Schedule

8:15 AM 8:45 AM Registration / Silent Auction
8:45 AM 9:35 AM Welcome and Plenary – Kathleen Williams. “A Passion for Public Service.” Williams, executive director of the National Historical Publications and Records Commission, will discuss how through the work, holdings, and audiences we serve, archivists can claim a powerful and legitimate place in fulfilling a great public interest, now more than ever.
9:35 AM 10:35 AM Session 1 – Panel: Collaboration in the Archives:
– How to Merge with Sustainability. William Modrow & Jacky Johnson, Miami University [SLIDES]
– Living Seeds of History: The John Stokes & Mary’s Gardens Exhibit. Stephanie Shreffler & Kayla Harris, University of Dayton [SLIDES]
9:35 AM 10:35 AM Session 2 – Mini-Workshop: Accessibility in the Archives: Are your Online Materials Compliant? Shelley Blundell, Youngstown State University & Tammy Stitz, University of Akron [SLIDES]
10:35 AM 10:50 AM Break
10:50 AM 11:50 AM Session 3 – Panel: Digitization and Outreach–Involving the Community in Celebrating Our Common Heritage. Jillian Carney, Ohio History Connection [SLIDES] & Jennie Thomas, Rock and Roll Hall of Fame & Museum [SLIDES]
10:50 AM 11:50 AM Session 4 – Mini-Workshop: Naming Rights or Sponsorships–Which Funding Option is Best for Your Archives or Project. Edmund Rossman, Shaker Library [SLIDES]
11:50 AM 1:00 PM Lunch / Awards Ceremony / Election
1:00 PM 2:00 PM Session 5A-5D – World Café:
A – Capitalizing Discovery on Social Media. Jennifer Baker & Jen Haney Conover, Warren County Records Center and Archives
B – Check-Up: A Preliminary Assessment of the Vitality of Regional Archival Associations. George Bain, Ohio University, retired. [HANDOUTS]
C – Keeping History Alive: A Sabbatical Case Study. Joan Plungis, University of Dayton [SLIDES]
D – Discover–Explore–Connect: Teaching with Primary Sources in the Natural Science. Kieth Peppers, Baldwin Wallace University & Wendy Wasman, Cleveland Museum of Natural History [SLIDES]
2:00 PM 2:10 PM Break / Silent Auction Ends
2:10 PM 2:55 PM Session 6 – Panel: Preservation and Migration: MOMMY: Master Objects Metadata and Migration—Yeah! Darnelle Melvin & Dan Noonan & The Ohio State University [SLIDES]
2:10 PM 2:55 PM Session 7 – Forum: Ask a Preservation Professional. Ohio Preservation Council members Holly Prochaska, University of Cincinnati; Carrie Phillips, Bluffton University; Miriam Nelson, Ohio University
2:55 PM 3:10 PM Break / Silent Auction Results
3:10 PM 3:55 PM Session 8 – Panel: “I Judge Him to be Insane:” Ethical and Practical Considerations in the Digitization of Historical Medical Records. Karmen Beecroft & Stacey Lavender, Ohio University [SLIDES]
3:10 PM 3:55 PM Session 9 – Forum: Linked Open Data and Special Collections. Libby Hertenstein & Lindy Smith, Bowling Green State University [SLIDES]
3:55 PM 4:05 PM Break
4:05 PM 4:50 PM SOA Business Meeting
Aqueous Inkjet Prints: Excess Water Removal Chart. Ivey Barker
But What Do We Put in the Cases? Identifying and Selecting Exhibit Materials at a Small Archives. Jolie Braun, The Ohio State University [PDF]
DPLA & the Ohio Digital Network: Opening New Doors for Cultural Heritage Collections. Jen Johnson, State Library of Ohio [PDF]
Helping Archives Students Connect the Dots: Exploring the Role of Internships and Active Learning Experiences in Achieving Program Learning Objectives at Kent State University. Karen Gracy, Kent State University [PDF]
The Story of Chief Leatherlips: Cultural Heritage Informatics as a Research and Fact-Finding Method. Madeleine Fix [SITE]


Fall Meeting 2017

History Matters!
2017 Annual Meeting & Conference
Ohio Local History Alliance in partnership with the Society of Ohio Archivists
October 6-7, 2017
Crowne Plaza, Dublin, Ohio

Once again, the Alliance and Society of Ohio Archivists have partnered for a dynamic two-day program. Join us for more than 30 sessions covering timely topics like engaging underserved audiences, preparing for interns and volunteers, and connecting to teachers and students. Networking opportunities will abound!

Program w/ paper registration form (PDF)

Registration: Preregister online 24/7 through 5pm, September 22. After September 22, you must register onsite on October 6-7.

Rates: Member (SOA/OLHA) – both days $85 or $60 one day; Nonmember – both days $105 or $75 one day; Student – both days $51 or $36 one day.

Lodging: A block of rooms has been reserved at the Crowne Plaza in Dublin (614.764.2200). Ask for the group code OLH or register online to receive the discounted conference room rate of $99.00 + tax per night. Be sure to book your reservation by September 20; after September 20, the block of rooms will be released and the hotel may charge higher rates. Parking is free.

Sessions: “SOA track” sessions are held concurrently with the Ohio Local History Alliance sessions on Friday. SOA members are welcome to attend both SOA and Alliance sessions.

Friday 9:00-9:50am: Moving Beyond 1922: Understanding Public Domain and Copyright from 1923-1963
Jenni Salamon, Ohio Digital Newspaper coordinator, Ohio History Connection.
Did you know that some content published after 1922 might be in the public domain? Understanding how copyright applies to your collections is a key step in creating digitization, exhibit or other public access projects. Attend this session to learn more about how copyright laws apply to materials published between 1923 and 1963 (and even more recently). You will also learn how to use U.S. Copyright Office resources to research the copyright status of works from this time period and how you might be able to move your public access projects beyond 1922.

Friday 10:10-11am: Revealing Voices and Songs of Holocaust Survivors using a Redesigned Wire Recorder
Jodi Kearns, digital projects manager & Jamie Newhall, senior multimedia producer, Cummings Center for the History of Psychology.
Wire as a recording medium has been abandoned, and the recordings made using the technology are not easily accessed. This presentation will discuss how staff from the Cummings Center for the History of Psychology at the University of Akron revealed voices and songs of holocaust survivors using a redesigned wire recorder.

Friday 11:20am-12:10pm: The Digital Public Library of America and You
Jen Johnson, DPLA project coordinator, State Library of Ohio.
The Digital Public Library of America is a free and open web portal to digitized cultural heritage collections across the United States. In this session, you will learn about the collections that are already online and available for you to use, and how Ohio’s collections will benefit from inclusion into DPLA.

Friday 2:10-3:00pm: Leveraging Libraries and Student Veterans: The Veterans’ Voices Project
Jane Wildermuth, head, Digital Initiatives and Repository Services; Seth Gordon, director, Veteran and Military Center; Jeniffer Seavey, project coordinator, Veterans’ Voices Project, Veteran and Military Center, Wright State University.
The WSU Veteran’s Voices Project, a collaboration between the Libraries and the Veteran and Military Center, employs student veterans to gather veterans’ oral histories. This session will explore the project’s genesis and how important WSU Libraries is in creating relevance, impact, and access.

Friday 3:20-4:10pm: Ask a Preservation Professional
Ohio Preservation Council members.
This panel will feature open conversation and discussion with preservation professionals from different sized institutions about best practices vs. better practices, and the unique challenges of preserving archival collections. Come with your questions!

Last Updated on December 6, 2022 by janet_carleton