Category Archives: News

SOA Archives Month Poster Submission- Deadline Friday, March 29, 2019

This Friday, March 29, 2019 is the deadline to submit photographs, documents and other graphical materials for the SOA Archives Month poster. Please consider submitting material(s) from your institution.

This year’s theme is Small Steps, Giant Leaps: Ohio’s Role in Space Exploration, in honor of the 50th anniversary of the Apollo 11 moon landing on July 20, 1969.  Your submissions should demonstrate a connection to Ohio or the contributions of its residents in the development of the technologies that lead to the Space Race and space exploration. Here’s your chance to highlight interesting, fun, and thought-provoking items from your collections!

If interested in participating, please submit your images (limit of 3 per institution) to Melissa Dalton at mdalton@co.greene.oh.us by Friday, March 29, 2019. SOA members will have the opportunity to vote on their favorite entry between Monday, April 8, 2019 – Friday, April 26, 2019.

We look forward to your participation!

2019 SOA Preconference Workshop Survey, Part 2

Reminder: Survey is due January 23, 2019! Thank you to those who have already filled it out!

First of all, the Society of Ohio Archivists’ 2019 Educational Programming Committee would like to thank everyone who filled out part 1 of the preconference workshop survey that was sent out in December. The clear winner was a workshop on born-digital records.

Just to refresh your memory: 2017 saw the return of the SOA preconference workshop with a collaboration with the Ohio Preservation Council, hosted by the Ohio History Connection. Simple Supports for Dynamic Exhibits, led by Miriam Nelson & Catarina Figueirinhas, was a 2-hour hands-on workshop, full at 20 attendees. In 2018, Finding Aids for the Future, led by Morag Boyd and Cate Putirskis, presented in partnership with ALAO SCAig and hosted by Ohio History Connection, was full at 40 attendees.

This year, our preconference workshop will be held on Thursday, May 16, 2019, in Akron, Ohio. The survey included in this email, will help the SOA Educational Programming Committee determine logistical details based on the topic of born-digital records.

Part 2 of the survey is due January 23, 2019. Please fill out the survey HERE: https://goo.gl/forms/kJLPVPvPEk6pCgIL2

Thanks in advance for your help!

Society of Ohio Archivists’ Educational Programming Committee

SOA 2019 Annual Meeting CFP due January 21!

Deadline to submit proposals is next week! Submit by Monday, January 21, 2019, at 5:00 p.m.

Invention and Innovation: Society of Ohio Archivists Annual Meeting

Friday, May 17, 2019

To be held at the Hilton Akron/Fairlawn Hotel (http://www.akronhilton.com/) in Akron, Ohio.

The Society of Ohio Archivists’ 2019 annual meeting
travels to Akron, Ohio, the “City of Invention,” this May. In the
spirit of Akron, the Program Committee seeks proposal topics on the theme of “Invention and Innovation” in archives, collections, or related work.
Creativity is encouraged!

Continue reading

Invention and Innovation: Society of Ohio Archivists Annual Meeting Friday, May 17, 2019

To be held at the Hilton Akron/Fairlawn Hotel in Akron, Ohio.

Deadline to submit proposals: Monday, January 21, 2019, 5:00 p.m.

The Society of Ohio Archivists’ 2019 annual meeting travels to Akron, Ohio, the “City of Invention,” this May. In the spirit of Akron, the Program Committee seeks proposal topics on the theme of “Invention and Innovation” in archives, collections, or related work. Creativity is encouraged!

Session, poster, and discussion proposal topics can address a broad array of topics, including, but not limited to:

• Longstanding institutional projects or collections in accordance with the ‘Invention and Innovation’ theme

• Current and forward-moving tools for archival discovery, maintenance, and/or marketing

• Outreach and instruction that employs new methods, or addresses innovative or inventive topics

• Inventive and innovative student, intern, and volunteer experiences and projects

• Unique collection development ventures

• Best practices and new methods for handling preservation, description, and access to analog, born-digital, or hybrid collections

• Diversity, access, inclusion, and community archives

The Program Committee encourages proposals of panel sessions, student and professional posters, as well as alternative formats such as a debate, fish bowl, lightning, mini-workshop, pecha kucha, world café, and other session formats that encourage interaction between presenters and attendees. Please see the proposal form for more detailed information about alternative sessions.

Proposals must include:

• Session/Poster title and type

• Abstract of 250 words describing the session/poster and how it will be of interest to SOA attendees

• Description of 150 words for the printed program

• Contact information for the primary presenter and any other participants

• A/V or technology requirements

• Any additional special needs

Proposals will be evaluated on clarity, originality, diversity of content and speaker representation, and completeness of proposal and presenters. The Program Committee also encourages proposals from students*, new professionals*, first-time presenters and attendees, individuals from related professions, as well as those from outside the state of Ohio.

Please complete the proposal form by January 21, 2019, at https://goo.gl/forms/FvVtPGednEWI5rSz1 

More meeting details will appear as they develop at: https://ohioarchivists.org/annual_conference/ & follow the conversation online at #soaam19.

Questions? Please contact:

Stephanie Bricking (Stephanie.Bricking@cincinnatilibrary.org) or Stacey Lavender (lavendes@ohio.edu)

Co-chairs, Society of Ohio Archivists Educational Programming Committee*Note that applications for travel scholarships for students and new professionals are due by February 25, 2019.

2019 SOA Preconference Workshop Survey: Part 1

The Society of Ohio Archivists’ 2019 Educational Programming Committee is busy planning the May meeting, but we need your help! We are in the process of developing our pre-conference workshop, but we would like to find out what topics are of interest to those who might attend.

2017 saw the return of the SOA pre-conference workshop with a collaboration with the Ohio Preservation Council, hosted by the Ohio History Connection. Simple Supports for Dynamic Exhibits, led by Miriam Nelson & Catarina Figueirinhas,  was a 2-hour hands-on workshop, full at 20 attendees. In 2018, Finding Aids for the Future, led by Morag Boyd and Cate Putirskis, presented in partnership with ALAO SCAig and hosted by Ohio History Connection, was full at 40 attendees.

This year, our pre-conference workshop will be held on Thursday, May 16, 2019. In order to find out what archivists and other allied professionals would like in a pre-conference workshop, we are sending out a two-part survey. The first part, which is included in this email, will help us narrow down the topics. The second part, to be sent out early January, will help us determine logistical details based on the selected topic(s).

Part 1 of the survey is due December 21, 2018. Fill out the survey HERE: https://goo.gl/forms/ZzqEO3GSlsRHFEZh1

Thanks in advance for your help!

Society of Ohio Archivists’ Educational Programming Committee

SOA Call for Nominations 2019

The SOA Nominating Committee would like to announce a call for nominations for the following open SOA Council positions: President, Vice-President, Secretary, and two Council positions. Self-nominations are welcomed and encouraged, as are peer nominations. All positions are for two year terms of office.

Candidates must be current SOA members in good standing and be willing and able to attend regular council meetings and business activities (both in-person and virtually).

The election will be held during the SOA Annual Business Meeting held during the SOA Spring Meeting on Friday, May 17, 2019 at the Hilton Akron/Fairlawn Hotel. Candidates will be required to write a response to a question to be printed in the Ohio Archivist prior to the election.

More details about responsibilities and terms can be located in the SOA bylaws.

Please send any questions to Jillian Ramage at jramage@ohiohistory.org, and make sure to submit your nominations to Jillian by Friday, January 4, 2019.

SOA Annual Meeting (Save the Date!) May 17, 2019

Mark your calendars!

The Society of Ohio Archivists’ 2019 Annual Meeting will be held on Friday, May 17, 2019, at the Hilton Akron/Fairlawn Hotel in Akron, Ohio, with a preconference workshop and mixer on Thursday, May 16.

Join us for two days full of Invention and Innovation.

Follow the Annual Meeting website and hashtag (#soaam19) for more information. And be on the lookout for the call for proposals, which will be sent out mid-December.

We hope to see you all in May!

Stephanie Bricking & Stacey Lavender
Co-chairs, Society of Ohio Archivists Educational Programming Committee

Ohio Archives News & Events: Collections Care Conference and Hands-on Workshop for Appalachian Regions

The Conservation Center for Art & Historic Artifacts (CCAHA) (http://www.ccaha.org) is pleased to be leading the Regional Heritage Stewardship Program (RHSP), serving Appalachian regions of Kentucky, Ohio, and West Virginia.  With a goal of creating working communities of practice among small organizations facing related challenges, RHSP offers a unique opportunity to increase collections care in individual institutions, as well as to meet and network with other collections care professionals in the region.

Register now for the following conference and hands-on workshop:

Focusing on Collections Care in Appalachia: Advocating for Preservation Conference

Thursday, December 6, 2018 at 9:00am – 4:00pm

Marshall University

Huntington, WV

Are you interested in learning about tips and techniques around advocating for collections care that are available to YOU in Appalachia? Do you want to learn safe techniques for framing materials in a hands-on workshop session? Join us for Focusing on Collections Care in Appalachia: Advocating for Preservation!

We invite you to join CCAHA at Marshall University for a one-day conference to meet colleagues and volunteers in the cultural community and share challenges, best practices, and success stories for creating sustainable preservation initiatives and developing communities of support in the region.

The program will also include a hands-on session on creating safe mounts for framed collections items. Participants will learn how to create hinges for works on paper using preservation grade supplies and techniques, and will also receive a sample pack of supplies to take back to their institution and teach a colleague!

Registration Fee: $30.00

Register here: https://ccaha.org/events/focusing-collections-care-appalachia-advocating-preservation-huntington-wv

Funding for RHSP is generously provided by the National Endowment for the Humanities (http://www.neh.gov).

About CCAHA:

CCAHA is a nonprofit conservation facility specializing in the treatment of works on paper, photographs, and books through conservation and state-of-the-art digital imaging services. Founded in 1977, CCAHA serves nonprofit cultural institutions, private individuals, and other collecting organizations. CCAHA’s preservation services staff present educational programs, conduct preservation assessments, and develop emergency preparedness plans. CCAHA also offers fellowships, fundraising support, and disaster assistance.

SOA/OLHA fall meeting Oct 5-6 – Preregistration closes 9/21

Fall Meeting 2018

Join the Society of Ohio Archivists and the Ohio Local History Alliance for the 2018 joint meeting and conference: The Past is Present

October 5-6, 2018 – Crown Plaza, Dublin, Ohio

It is OLHA’s annual meeting (packed with great sessions) with the addition of a SOA track on Friday (day 1), serving as SOA’s fall conference. Come for SOA’s sessions or come for the entire conference!

Registration

Accommodations: A block of rooms has been reserved at the Crowne Plaza in Dublin (800.309.0989). Ask for the event code OLH or register online using this link to receive the discounted conference room rate of $101.00 + tax per night. Be sure to book your reservation by September 20; after September 20, the block of rooms will be released and the hotel may charge higher rates. Parking is free.

For more information on the full program see http://www.ohiolha.org/what-we-do/alliance-annual-meeting/ or download the program brochure.

SOA TRACK – Friday Oct 5

9-9:50am – Basics of Finding Aids
Writing finding aids for your collections can feel daunting if you don’t know where to start. This session is intended for individuals who have little or no prior experience writing finding aids, and will focus on just the basics: what information does a finding aid absolutely need to include to meet archival best practices, and how can you get there simply.
Cate Putirskis, special collection processing manager, The Ohio State University Libraries

10:10-11:00am – Project STAND
This year’s SOA Merit Award winner will highlight and discuss Project STAND (Student Activism Now Documented), which unifies historical materials documenting student activism from a variety of academic institutions.
Lae’l Hughes-Watkins, university archivist, assistant professor, Kent State University Libraries

11:20-12:10pm – Grant Opportunities for Preservation and Access
Representatives from the Ohio Historical Records Advisory Board and the Ohio Preservation Council will discuss grant opportunities relating to preserving and providing access to historical materials offered by their respective organizations.
Ashleigh Schieszer, OPC & Ron Davidson, OHRAB

2:00-2:50pm – Ask an Archivist
Archivists from different sized institutions and with a variety of job descriptions will be ready to discuss a variety of archival issues including donor relations, digital projects, archival best practices, and more. Come ready with archives questions!
Robin Heise, records manager/archivist, Greene County Records Center and Archives; Nancy Horlacher, local history specialist, Dayton Metro Library; Amy McCrory, head, Digital Imaging Unit, The Ohio State University Libraries; Collette McDonough, archivist and library manager, Kettering Foundation; Adam Wanter, digital and special collections archivist, MidPointe Library System.

3:10-4:00pm – Bertie’s Journals: The Dawes Arboretum Digitization Project
In late 2016, The Dawes Arboretum History Department began to prepare for the digitization of its entire archival collection. The starting point of this project would be to digitize Arboretum co-founder Bertie Dawes’s journals. This presentation, using the journals as a case study, will outline the steps small institutions can take to begin mass digitization projects that have an online presence.
Sarah Aisenbrey, archivist, The Dawes Arboretum

Janet Carleton

Vice President | Liaison to Educational Programming Committee

Society of Ohio Archivists

https://ohioarchivists.org/educational-programming/

https://ohioarchivists.org/annual_conference/

Newest Council Members and Council Liaisons

Although the SOA Annual meeting is over, we have a couple of new bits of information to share below:

The newest council members and treasurer have been announced!

Council Members:

  • Cate Putirskis – Special Collections Processing Manager, Ohio State University Libraries
  • Sherri Goudy – Ohio History Service Corps Member, Logan County History Center/Ohio History Connection

Treasurer:

  • Mark Bloom – Archives Associate, Senior, The University of Akron

We also have the new list of Council Liaisons (check the various committee pages for updates soon)