Author Archives: janet_carleton

Save the Date: SOA Fall Virtual Workshop, November 9-10, 2022

Save the date for the Society of Ohio Archivists fall virtual workshop, “Going Rogue: Practical Hacks (and Pitfalls) for Electronic Records Processing“!

“Going Rogue” will be held online via Zoom on both Wednesday November 9 and Thursday November 10,  10am-12pm Eastern. This is a two-day workshop and attendees are expected to participate on both days. The workshop will not be recorded but resource links will be shared after the workshop.

The SOA Educational Programming Committee is partnering with the Midwest Archives Conference Speakers Bureau to offer this great educational opportunity.

Registration will open in October. Free for members; $15 for non-members.  See more on the meetings page!

Description: The challenges of born digital records are well-known to most archivists by now. For years professional literature, workshops, and trainings have informed us of the complexities and issues around these materials. But what happens when theory meets reality? What kinds of collections are we actually encountering, and what are the real-life tools and procedures that repositories are using?

Speakers: Carol Kussmann, Digital Preservation Analyst, Digital Preservation and Repository Technologies and Lara Friedman-Shedlov, Digital Records Archivist, Archives & Special Collections, University of Minnesota Libraries.

Questions? Contact the Educational Programming Committee Cochairs Matt Francis and Adam Wanter.

Ohio Archives News: Ohio History Fund Applications Open

Apply for an Ohio History Fund Grant

Hello Grant Seekers and Ohio History Fund Friends!

Ohio History Fund grant applications are now available at The application deadline is Sept. 27, 2022.

The Ohio History Fund is a competitive matching grants program for history projects. Grants support all kinds of history projects about Ohio and its communities including
• Rehabilitation of National Register-listed historic buildings
• Museum collection storage initiatives,
• Educational programs
• Digitization of archival materials and historic photographs
• Surveys of buildings and archaeological surveys
• Exhibit development, including virtual exhibits
• Oral history projects
• Organizational development, including board training
• And more – contact us to discuss your idea!

See a list of last year’s grant recipients and projects. Continue reading

Ohio Archives News: Historic Marker Dedication July 17

Ohio Archives Month Poster 2020

Ohio Archives Month Poster 2020

The Society of Ohio Archivists is pleased to share this invitation (below) to the historic marker dedication for Ohio suffragist Jewelia Galloway Higgins, who was featured on our 2020 Ohio Archives Month poster “Ohio Women and the fight for the Right to Vote.”!



Patricia Smith Griffin, and The Charity’s Children Project, cordially invite you to attend the Historic Marker Dedication of their ancestor, Ohio suffragist Jewelia Galloway Higgins.

Please see the beautiful 3-page PDF version of the invitation, including photos of Jewelia Galloway Higgins. Continue reading

Ohio Archivist Call for News and Notes

Hello! I am now collecting submissions of “News and Notes” for the fall 2022 issue of the Society of Ohio Archivists’ newsletter Ohio Archivist.

You do not have to be a member of SOA to submit your news – all Ohio archives, records, and special collections news is welcome!

Think you don’t have anything to share? Think again! These are just a few examples, but you get the idea! You can check the News section of previous issues of the Ohio Archivist to get ideas of the kinds of things we are looking for. Continue reading

2022 Ohio Archives Month Poster “Top 10” Voting Results

The 2022 theme for the Ohio Archives Month poster is “Ohio’s Healthcare Workers: The True Heart of It All.”

For the past two years, health-care professionals throughout the country have helped us through a pandemic, so health care issues are on the minds of many people. This is our way of recognizing their work. The SOA Advocacy and Outreach Committee invited repositories and institutions across the state to submit their photographs, documents, or other graphical materials that highlight Ohio’s healthcare related materials.

We received submissions on the theme from 23 institutions, for a total of 52 photographs and documents! The submissions were compiled, and 10 images were selected as winners through online voting by you. Thank you to everyone who submitted images. We could never make this poster without your great images!

Below are the images that were chosen by you as the top ten. Each one of these has a chance to appear on the final edit of the poster. Stay tuned for this year’s poster as we get closer to October and Archives Month!

Thank you to the following institutions for your submissions: Archdiocese of Cincinnati, Archives of the Chancery; Bexley Public Library; Bowling Green State University Center for Archival Collections; Case Western Reserve University; Cincinnati Children’s; Clark County Historical Society; Columbus Metropolitan Library; Defiance College; Franciscan Sisters of the Poor Congregational Archives; Greene County Archives; Hudson Library & Historical Society; Huron County Community Library; Logan County Historical Society; Mahoning Valley Historical Society; Ohio History Connection; The Ohio State University, Health Sciences Library Medical Heritage Center; Ohio University Libraries, Mahn Center for Archives and Special Collections; Sandusky Library Archives Research Center; University of Akron; University of Cincinnati, Henry R. Winkler Center for the History of Health Professions; University of Dayton, U.S. Catholic Special Collection; Western Reserve Historical Society, African American Archives; Youngstown State University, Melnick Medical Museum and University Archives.

“Top 10” Images

As voted on by you, selected from the 52 submitted. In no particular order….

Marilyn Hughes Gaston, MD, founder of the Cincinnati Children’s Comprehensive Sickle Cell Center, 1986

Marilyn Hughes Gaston, MD, founder of the Cincinnati Children’s Comprehensive Sickle Cell Center, 1986. Cincinnati Children’s Department of Marketing and Communications.

Continue reading

SOA Business Meeting Minutes for May 20, 2022 Available

The Society of Ohio Archivists most recent business meeting minutes, from the annual meeting held on May 20, 2022 at Columbus Metro Library, can now be found on the Council Meeting Minutes page.

Interested in SOA over time? Also on that page are minutes dating back to 1997. In addition to documenting actions from the leadership meeting, minutes include reports from the treasurer as well as from committees and task forces.

Questions about minutes? Contact SOA Secretary Jen Johnson.

Meeting Scholarships Awarded for 2022

The Society of Ohio Archivists Membership & Awards Committee is pleased to announce three scholarships awarded at the Annual Meeting on May 20, 2022.

Scholarship awardees are:

  • Student Scholarship: Kaylee Rigg, Ohio Northern University
  • Ohio Preservation Council Student Scholarship: Kasandra Fager, Bowling Green State University
  • New Professional: Elizabeth Coots, Digital Archivist, Vermont Granite Museum

2022 Scholarship Awardees pose at the Society of Ohio Archivists Annual Meeting on May 20, 2022 (L to R): Stephanie Shreffler, SOA Membership & Awards Committee Cochair; Kasandra Fager, Ohio Preservation Council Student Scholarship; Elizabeth Coots, New Professional Scholarship; Kaylee Rigg, Student Scholarship; Amy Rohmiller, SOA Vice President/President Elect.

The scholarship consists of registration to the SOA annual meeting (including lunch), a one-year SOA membership, and a $100 travel stipend. Look for articles sharing their meeting experiences in the fall issue of the Ohio Archivist newsletter.

Questions? Contact Membership & Awards Committee Cochair Stephanie Shreffler.

Ohio Archivist Spring 2022 Issue Available

Ohio Archivist Spring 2022 coverThe spring 2022 issue of Ohio Archivist, SOA’s biennial publication, is now available to download as a PDF.

In this issue you will find a information about the Annual Meeting to be held at Columbus Metropolitan Library, a recap of the SOA/OLHA online Fall Annual Meeting, 2022 candidate biographies, articles on Processing the Erma Bombeck Collection, project management, and much more! Continue reading

SOA Membership Forum @ Annual Meeting

Due to a family emergency SOA President Sherri Goudy is unable to attend the SOA Membership Forum at the Annual Meeting on May 20. We are postponing that Forum and will announce in the coming weeks whether it will be rescheduled as a separate event or as a SOA/OLHA Fall Meeting session.

We’ll be replacing the Forum with this replacement annual meeting session: Crucial Conversations–Join your colleagues for moderated small group discussions on efforts towards greater diversity, equity, and inclusion in the archives. Come share what you and/or your institution are doing, bring resources you’ve found valuable, and gain inspiration from efforts that are happening around the state. Moderated by: Amy Rohmiller, Kettering Health Dayton; Penelope Shumaker, State Library of Ohio; and Adam Wanter, MidPointe Library. Continue reading