Vote for 2021 Archives Month Poster Images Now!

SOA’s Advocacy and Outreach Committee is pleased to announce that voting is now open for images for inclusion on the 2021 Ohio Archives Month poster!

We have some fantastic submissions of images of Ohio’s outdoor spaces, with more than 20 organizations participating this year. Now we need your votes!

How To Vote

  • Voting begins Monday, April 19 and ends Friday, May 7, 2021.
  • Vote for your top ten images by selecting/clicking on the image, which will highlight the selection in blue.
  • Once you’ve made your selections, click the arrow at the bottom on the page to record your vote.
  • You can choose up to, but no more than, ten images for your vote to be counted.
  • Please only vote once.
  • Click here to vote

Once voting is complete, the winner(s) will be notified via email. Continue reading

Last Updated on April 27, 2021 by janet_carleton

Social Media Engagement Calendar for Ohio Archives Released for 2021

The Society of Ohio Archivists Advocacy and Outreach Committee announces a new project–a 2021 Social Media Engagement Calendar for Ohio Archives.

This Google Doc features lots of social media engagement opportunities. It includes monthly observances and holidays (both national and international), known hashtag prompts, and general information that will hopefully provide you and your archival repositories with new outlets for sharing material, interacting with fellow archives, and interacting with the public.

A&O plans to provide yearly updates. There are probably many things we’ve missed on the list, so please feel free to share with us any other special days, hashtags, and opportunities for engagement throughout the year if you don’t see them listed! We’ll continue to add to the calendar as we learn new things!

Questions or Dates to Add? Contact the Advocacy and Outreach Committee Cochairs Natalie Fritz and Jenifer Baker.

Last Updated on April 20, 2021 by janet_carleton

SOA condemns violence against Asian American and Pacific Island people

April 8, 2021— We stand with AAPI communities as they face rising discrimination, violence, and hate crimes. Just last week, another racist attack was recorded for the world to see, as 65-year-old Vilma Kari was knocked to the ground and beaten, while bystanders did nothing. This happened two weeks after the horrific attack and murder of Soon Chung Park, Hyun Jung Grant, Suncha Kim, Yong Ae Yue, Delaina Ashley Yaun, Paul Andre Michels, Xiaojie Tan, and Daoyou Feng in Georgia, fueled by anti-Asian racism and misogyny. We are angry and we will not be silent bystanders.

The AAPI community is enduring increased acts of hatred and violence largely because of the racist rhetoric that has been so prevalent since the beginning of the pandemic. However, we know that racism towards Asian Americans and Pacific Island people is not new. As archivists, we understand and have a responsibility to not only shed light on these truths, but to also foster safe spaces for discussions about these painful and traumatic histories. We also commit to celebrating AAPI stories of joy, not just those of pain and violence. AAPI people are Americans, they belong, and their stories are part of the fabric that tells our shared past.

We endorse the statement made by the Midwest Archives Conference and encourage other institutions to take a stand as well. Unity cannot be achieved with neutrality or silence.

#StopAsianHate  #StopAAPIHate

Download statement as PDF.

For more information on the Society of Ohio Archivists Social Justice and Black Lives Matter Task Force see its webpage.

Below are a variety of resources for donating, speaking up, and examining how others are already combating racism. Continue reading

Last Updated on October 28, 2021 by janet_carleton

Registration Fees Set for SOA Annual Meeting 2021

Annual Meeting 2021 registration fees are now set, and once again the meeting will be FREE for all SOA members.*

So please join us for Archives in an Era of Change on June 7 & 8 (through Zoom) for two days of outstanding sessions!

Speaking of sessions, we are still accepting proposals through Friday April 16.

And there’s still time to apply for Student and New Professionals Scholarships, due Wednesday April 21.

*If not currently a member, you will have the opportunity to join SOA through the online meeting registration form by choosing that option within the Registration Type menu. And membership fees are just $5 (student) or $15 (individual).

Questions? Contact the Educational Programming Committee Cochairs Rachael Bussert and William Modrow.


Last Updated on April 20, 2021 by janet_carleton

Extended! Call for Applications: 2021 SOA Scholarships

The SOA Membership & Awards Committee seeks applications for the 2021 Society of Ohio Archivists Student and New Professionals Scholarships.

Scholarships are available to students (2 awards), and new archival professionals (2 awards) with three years or less experience in the workplace. The award will be presented at the SOA Annual Meeting, which will be held virtually on June 7-8, 2021. Applications due by April 21, Friday May 7, 2021.

The scholarship consists of virtual Annual Meeting registration, a one-year SOA membership, and a $100 stipend for professional development purposes, such as buying books or attending trainings. Awardees are required to submit a photograph and write about their experience for publication in the Ohio Archivist newsletter.

Applications should include the following information:

  • Applicant’s name, mailing address, and email address.
  • Students should list their school’s name and academic program;
  • New professionals should list their employer and number of years working within the field;
  • Description about how the meeting will benefit the applicant professionally;
  • Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;
  • Statement of the applicant’s need for financial support to attend the conference;

Applications and inquiries can be sent via email or mail to Membership & Awards Committee Cochair Stephanie Shreffler, Roesch Library RM 304A, 300 College Park, Dayton, OH 45469-1360. Due April 21, Friday May 7, 2021.

Last Updated on April 23, 2021 by janet_carleton

Extended! Call for Nominations: 2021 SOA Merit Award

The SOA Membership & Awards Committee seeks nominations for the 2021 Society of Ohio Archivists Merit Award.

The award is given to individuals or organizations that have by excellence in deeds, actions, or initiatives improved the state of archives in Ohio over the past year. The award will be presented at the SOA Annual Meeting, which will be held virtually on June 7-8, 2021.

Applications are due by April 21, Friday May 7, 2021.

Nominations should include the following information:

  • Name of nominee;
  • Nominee’s employer or institution;
  • Nominee’s mailing address, phone number, and email address;
  • Brief reason for nomination;
  • The nominator’s contact information so that the awards committee may contact you for additional information.

See the list of past awardees on the Merit Award page.

Applications and inquiries can be sent via email or mail to Membership & Awards Committee Cochair Stephanie Shreffler, Roesch Library RM 304A, 300 College Park, Dayton, OH 45469-1360.

Last Updated on April 23, 2021 by janet_carleton

Extended! Call for Tour Guides: Virtual Archives Crawl @ 2021 Annual Meeting

The SOA Educational Programming Committee seeks members who are interested in leading a tour of their collections in our Virtual Archives Crawl to be held during the 2021 virtual Annual Meeting, June 7-8. We will be selecting four institutions to each lead 10-15 minute tours of their collections.

Highlight your treasures, give a tour of an exhibit, or just share a project that you are especially proud of! We would like to have a variety of collections, institution sizes, and types represented in the crawl. Please note that the Virtual Archives Crawl will take place during regular conference hours–not as an after-hours event.

We hope that this event will be a fun and relaxed way for members to connect with each other during this year’s meeting.

To apply to lead a tour please send an abstract of no more than 300 words to Rachael Bussert, Cochair, Educational Programming Committee. Please include a description of your institution and collecting areas as well as a brief overview of what you would like to showcase on your tour. Extended deadline is Friday, April 16, 30, 2021, 5:00 p.m.

Last Updated on April 23, 2021 by janet_carleton

Call for Proposals: 2021 SOA Annual Meeting: Archives in an Era of Change

The Society of Ohio Archivists’  2021 Annual Meeting will be meeting virtually this June 7-8 thanks to technical support from the Ohio History Connection. This year we welcome proposals that explore the theme, “Archives in an Era of Change.”

We are asking for submissions that address the way that archives have adapted to changes. How did you assess your practices? What did you start, stop, create, or change over the last year. What was a success? As archives continue to adapt and react to social justice reforms, attacks on democracy, what are the takeaways?

Session, poster, and discussion proposal topics can address a broad array of topics, including, but not limited to:

  • Longstanding institutional projects or collections in accordance with the “Archives in an Era of Change” theme
  • Diversity, access, inclusion, and community archives
  • Current and forward-moving tools for archival discovery, maintenance, and/or marketing
  • Outreach and instruction that employs creative or adapted methods, or addresses complex topics
  • Transformative student, intern, and volunteer experiences and projects
  • Unique collection development ventures
  • Best practices and new methods for handling preservation, description, and access to analog, born-digital, or hybrid collections

Continue reading

Last Updated on April 20, 2021 by janet_carleton

SOA Council Meeting Minutes for March 10, 2021

The Society of Ohio Archivists most recent leadership meeting minutes, from March 10, 2021, can be found on the Council Meeting Minutes page. It includes many between-meeting actions from over the winter.

Interested in SOA over time? Also on that page are minutes dating back to 1997. In addition to documenting actions from the leadership meeting, minutes include reports from the treasurer as well as from committees and task forces.

Last Updated on March 16, 2021 by janet_carleton

Call for Image Submissions: 2021 Ohio Archives Month Poster

This year for the annual Society of Ohio Archivists’ October Archives Month poster we are looking for archival image submissions having to do with nature, outdoor recreation, and outdoor tourism in Ohio, due by April 2. Scroll down for all the details!

For the past year, many have been cooped up indoors and apart from others more than ever before, but the outdoors have always offered an escape! With this in mind, we decided to highlight Ohio’s outdoor spaces in this year’s Archives Month poster.

Does your archive have great images of local parks? People hiking? Picnicking? Enjoying the great outdoors? Ohio is filled with local, state, and federal parks to enjoy, outdoor attractions, and more. Do you have people represented in your archives instrumental to parks development? All of these are examples for wonderful submissions! Continue reading

Last Updated on April 26, 2021 by janet_carleton