Category Archives: Meetings

Call for Session Proposals & Posters—SOA Annual Conference 2015

Call for Session Proposals and Posters

Archives Amplified
Society of Ohio Archivists Spring Meeting
Friday May 15, 2015

The SOA 2015 Program Committee is seeking a broad array of creative proposals related to archival work today and into the future.  This year we are accepting both session proposals and poster proposals at the same time.  All proposal topics are welcome.  Possible ideas include, but are not limited to:

  • Tools for Archival Discovery, Maintenance, and/or Marketing
  • Outreach and Instruction efforts
  • Student, Intern, and Volunteer Experiences and Projects
  • Funding for Archival Projects or Archival Facilities
  • Unique Collection Development Ventures
  • Preservation, Description, and Access to Traditional, Born-digital, or Hybrid Collections

Proposals of traditional panel sessions, student and professional posters, and alternative formats such as lightening rounds, pecha kucha, fish bowl sessions, and other session formats that allow for interaction between presenters and attendees are encouraged.

The Program Committee encourages proposals from students, new professionals, first time presenters and attendees, as well as individuals from related professions.

The deadline for proposal submission is Friday December 12, 2014.

 Proposals must include the following information:

  • Session Title
  • Session Type (Traditional Panel, Student Poster, Professional Poster, Fishbowl, Lightening Round, Debate, Mini-workshop, World Café, etc.)
  • Session proposal abstract of 250 words or less describing the session or poster and how it will be of interest to SOA attendees
  • Session Description for the SOA program (50 words or less)
  • Session Contact Person (Name, Institution, Title or Degree Program, Telephone Number, Email Address)
  • Other Participants and Contact Information (Name, Institution, Title or Degree Program, Telephone number, email address)
  • A/V or Technology Requirements
  • Additional Special Needs

Please submit the above proposal information via email to Suzanne Reller at or Kristin Rodgers at

Save the Date–SOA Spring Conference!

Save the Date

Society of Ohio Archivists 2015 Spring Conference

This year’s theme is Archives Amplified

When:   Friday May 15, 2015
Where:  OCLC Conference Center General Session Room, Dublin, Ohio

Call for Proposals Coming Soon!

SOA Fall Meeting, October 3-4, 2014

The Society of Ohio Archivists has partnered with the Ohio Local History Alliance for “Engage, Educate, Empower: Taking Your Organization to the Next Level” on October 3-4, 2014 at the Holiday Inn, Worthington, Ohio.

SOA has planned the following sessions on October 3:

  • 9:00-9:50: Showing Off: Creating Online Exhibits with Suzanne Maggard, University of Cincinnati
  • 10:05-10:55 and 11:20-12:10: Simple Custom Enclosures for Cultural Heritage Collections Workshop with Miriam Nelson, Ohio University
  • 1:40-2:30: Sharing Treasures From the Archives
  • 2:50-3:40: Ask An Archivist

SOA members may attend both SOA and OLHA sessions.  For more information, see the Alliance page, meeting brochure, hardcopy registration form, or online registration. Preregistration ends on Sept 22.


Annual Conference Scholarships Available

The Society of Ohio Archivists (SOA) is pleased to announce four scholarships available to students (2 awards total in this category) and new archival professionals (2 awards total in this category) with three years or less experience in the workplace to attend their annual spring conference on May 16, 2014 at the OCLC Conference Center in Dublin, Ohio.

The scholarship consists of conference registration (including lunch), a one year membership to SOA, and a $100 travel stipend.  Awardees are required to write about their experience for publication in the Ohio Archivist newsletter.

Applications should include the following information:

  • Applicant’s name, mailing address, and e-mail address.
  • Students should list their school’s name and academic program;
  • New professionals should list their employer and number of years working within the field;
  • Description about how the conference will benefit the applicant professionally;
  • Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;
  • Statement of the applicant’s need for financial support to attend the conference;

Applications are due by March 28, 2014.

Applications and inquiries can be sent via e-mail or mail to Devhra BennettJones.  Email:  Address: Lloyd Library, 917 Plum Street, Cincinnati, Ohio 45202.

Call for Poster Presentations

The Society of Ohio Archivists is accepting proposals from students and professionals for a poster session during the 2014 SOA Spring Conference at the OCLC Conference Center in Dublin, Ohio on May 16, 2014.  Posters will be displayed throughout the conference with a specified time for presenters to discuss their project and answer questions.

Individual posters may describe applied or theoretical research that is completed or underway; discuss interesting collections with which presenters have worked; or report on archives and records projects in which presenters have participated (e.g., development of finding aids, public outreach, database construction, etc.). Submissions should focus on research or activities conducted recently.

Eligibility for Submitting a Poster Presentation Proposal

Individuals working in a position as archivist, librarian, or historian where they are significantly involved in arrangement and description, reference services, digitization or other technology-based projects, preservation/conservation of paper or electronic material, etc.

Students currently attending or recent graduates, within the past year, of an undergraduate or graduate program that includes a concentration in Archival Studies, Library Science, Public History, or another field closely related to archival work.

The work of joint authors is also acceptable – such as student groups, student chapters, or groups of professional colleagues.  One person should coordinate the submission of each group proposal.

Submission Format and Deadline

Proposals must be received no later than January 17, 2014 and must include the following information:
* Proposer’s Name and Contact Information (email address, postal address, and phone number)
* Proposer’s Institutional Affiliation (College/University for students, Employer for professionals)
* Proposer’s position title, if applicable
* Degree program, if applicable
* Title of Poster Presentation
* Type of Proposal (Individual Poster or Group Poster)
* Poster Abstract (200 words or less)
* A short description of how your poster content will be useful or of interest to SOA attendees
* Affirmation of Attendance (a sentence indicating your commitment to attend 2014 SOA Spring Meeting 2014 and present your poster in person if selected)
*For group posters, please include the name and contact information for any co-presenters

Submit your proposal to Stephanie Bricking at

Each person submitting a proposal will receive an email confirmation that their proposal was received.  If you do not receive an email confirmation, please contact the coordinators of the SOA poster session listed below.

For more information or if you have any questions, please contact Stephanie Bricking ( or Jacky Johnson (