SOA 2022 meetings: Annual Meeting | Joint Fall Meeting | Fall Workshop
Fall Virtual Workshop 2022: Going Rogue: Practical Hacks (and Pitfalls) for Electronic Records Processing
Join us for the Society of Ohio Archivists fall virtual workshop, “Going Rogue: Practical Hacks (and Pitfalls) for Electronic Records Processing“!
“Going Rogue” will be held online via Zoom on both Wednesday November 9 and Thursday November 10, 10am-12pm Eastern. This is a two-day workshop and attendees are expected to participate on both days. The workshop will not be recorded but resource links will be shared after the workshop
- Register online through EventBrite through Tuesday 11/1.
- Fee: Free for members; $15 for non-members (+ $2.55 fee).
- Note: SOA individual membership is $15, with a smaller bridge and student rate. More info on the Membership page. Joining now will make you a member through the next year.
- Refunds available up to 1 day before event; Eventbrite’s fee is nonrefundable.
Description: The challenges of born digital records are well-known to most archivists by now. For years professional literature, workshops, and trainings have informed us of the complexities and issues around these materials. But what happens when theory meets reality? What kinds of collections are we actually encountering, and what are the real-life tools and procedures that repositories are using?
After a brief review of recognized best practices for working with electronic records, this workshop will demonstrate practical options for ingesting and processing born digital material, and potential access strategies based on experience, struggles, and developed solutions. Presenters will demonstrate tools addressing various issues including how to capture information to create an inventory, transfer files, collect metadata, address inconsistencies and duplicates, and monitoring fixity/stability over time. The workshop will include some hands-on experience for the participants with the tools.
Lara Friedman-Shedlov (she/they) is the Digital Records Archivist for the Archives and Special Collections (ASC) Department at the University of Minnesota Libraries. They are responsible for coordinating ingest and processing of born digital archival materials for the department and also co-chair the Libraries Electronic Records Management Group. They are currently serving as co-chair of SAA Metadata and Descriptive Objects Section and teaching the Accessioning and Ingest of Digital Records course for SAA’s Digital Archives Specialist certification program. They are also active in the DLF Born Digital Access Working Group, the Digital Archival TraNsfer, iNgest, and PackagiNg Group (DANNNG), the Midwest Archives Conference and the Rare Books and Manuscripts Section (RBMS) of the Association of College and Research Libraries (ACRL).
Carol Kussmann (she/her) is the Digital Preservation Analyst at the University of Minnesota Libraries. In this role, she works across many departments within the Libraries, as well as outside the Libraries including through the statewide Minnesota Digital Library Program. She addresses current and future requirements for the long-term preservation of electronic records in the areas of archives and special collections, information and data repositories, and journal publishing. As co-chair of the Libraries Electronic Records Management Group her efforts focus on implementing workflows for ingesting, processing, and preserving and providing access to incoming electronic materials that are part of the Archives and Special Collections units. She works with Minitex to provide digital preservation training in the region on a regular basis. Other current activities include teaching two Digital Archives Specialist courses for the Society of American Archivists.
Joint OLHA/SOA Fall Meeting 2022: Be the Change
September 30-October 1, 2022, in-person at the Quest Conference Center, Columbus.
Join SOA and the Ohio Local History Association for our in-person fall meeting! This is OLHA’s annual 2-day meeting with the addition of a SOA track on Friday, September 30, serving as SOA’s fall conference. Come for SOA’s sessions or come for the entire conference!
Scroll down for the SOA track session descriptions, and download the program (PDF) for full details.
- Register online through
September 9–EXTENDED through Tuesday September 20.
- Onsite/day-of registration is also available.
- Register by mail with the form in the program (PDF).
- Full conference: Member (SOA/OLHA) $100/Nonmember $120;
- Single Day: Member $70/Nonmember $85;
- Student: 50% discount on registration;
- Luncheons (including keynote), and tour, for additional fee.
Location: The conference will be held in-person at the Quest Conference Center, 9200 Worthington Rd, Suite 400, Westerville, Ohio 43082. Please note: the Quest Center has moved since the last SOA conference held there! PDF directions.
Lodging: A block of rooms has been reserved for $135/night at the Hampton Inn, 8411 Pulsar Pl, Columbus. Make your reservation at tinyurl.com/OLHAHotel2022 before September 9! Additional hotel options are located within walking distance of the conference center.
Friday Luncheon Keynote Speaker: Hasan Kwame Jeffries teaches, researches, and writes about the African American experience from a historical perspective. An associate professor in the Department of History at The Ohio State University, Hasan takes great pride in opening students’ minds to new ways of understanding the past and the present. There is a separate charge to attend the luncheons.
Keynote speaker is made possible in part by Ohio Humanities, a state affiliate of the National Endowment for the Humanities.
SOA Track – Thursday, September 30
(Download the program (PDF) for full conference details.)
9:00-9:50am – Grants for Your Institution: Where to Find Them and How to Get Them
In a time of limited budgets, grants can make a big difference for your organization. Learn about potential sources of funding, and get tips on how to create an effective grant proposal.
Presenters: Ohio Historical Records Advisory Board members Bill Modrow, Miami University, and Tina Ratcliff, Montgomery County Records Center & Archives.
10:10-11:00am – From Skin to Skeleton: Pulling off the “Illustrated Human” Exhibit and Lecture Series at the Henry R. Winkler Center for the History of the Health Professions
In this session, presenters will give a holistic overview of The Illustrated Human: The Impact of Andreas Vesalius lecture and exhibit series; discuss the preservation issues that surrounded the project; and review the successes and obstacles that surrounded the project’s multiple exhibits (including online) and the short time that went into their production.
Presenters: Jessica Heys, Gino Pasi, Holly Prochaska, University of Cincinnati Libraries
11:10-12:10 pm – Crucial Conversations: Social Justice in the Archives
Join your colleagues for moderated small group discussions on efforts towards greater diversity, equity, and inclusion in the archives. Come share what you and/or your institution are doing, bring resources you’ve found valuable, and gain inspiration from efforts that are happening around the state.
Presenters: Moderators TBD
2:10-2:50 pm – Beyond the Grant: Cultivating Sustainable Next Steps
This panel will highlight ongoing work at Bowling Green State University, Kent State University, and the Lakeside Heritage Society to provide examples and encourage discussion of strategies for building upon grant-funded digital projects.
Presenters: Nick Pavlik and Michelle Sweetser, Bowling Green State University; Virginia Dressler and Michael Hawkins, Kent State University; Kaysie Harrington, Lakeside Heritage Society
Society of Ohio Archivists Annual Meeting 2022: Archives and Sustainability
This May the Society of Ohio Archivists returned to in person for our Annual Meeting! You are invited to join us on Friday, May 20 from 9am-4pm at the beautiful Columbus Metropolitan Main Library in downtown Columbus, Ohio for a full day of presentations, networking, and an exciting plenary speaker. The theme of this year’s meeting is Archives & Sustainability.
The Annual Meeting is being held as an in-person only event on May 20 For those unable to attend the in-person meeting, some content such as speaker slides will be made available following the meeting. It will not be recorded. The Society of Ohio Archivists will be offering a virtual workshop in the fall of 2022 for those interested in online programming. Stay tuned for more information on the workshop later this summer.
Stay up-to-date on the latest details of the meeting by visiting this conference page, and follow the conversation online at #soaam22.
COMMITTEE | HEALTH/SAFETY | HOTELS | VENUE | PARKING | PLENARY | PROGRAM | RAFFLE | REGISTRATION
We are excited to have Dr. Kathleen Smythe, professor, Xavier University Department of History, as our 2022 plenary speaker. Dr. Smythe’s talk “Difference, the Long View and Interdependence,” will focus on what drives her work as a historian and sustainability leader, how she has used archival resources in her sustainability-focused classes, and the future of her work. She will address how archivists can be partners in climate change action.
Dr. Smythe loves teaching and writing. She enjoys the challenge of addressing questions of contemporary relevance through historical investigation both in the classroom and through writing and research. She considers community- and bodily-engaged learning as essential to this task. Her most recent book, Bicycling Through Paradise: Historical Rides Around Cincinnati (University of Cincinnati Press, 2021) grew out of one such course.
She is trained as an African historian with years of fieldwork experience in Tanzania, East Africa. Her first book, Fipa Families (2006), and a series of related articles examined the ways in which Fipa integrated and made sense of European Catholic missionaries and their values during the colonial period.
This work led to an interest in globalization and economic development, both the histories of these ideas and their deployment in various ways at various times. A second book, Africa’s Past, Our Future, came out in 2015 and highlights ideas and institutions in African history and culture that broaden our imagination about what is possible socially, politically, and economically. A third book, Whole Earth Living: Reconnecting Earth, History, Body and Mind (Dixi Books, 2020) proposes a new sustainability framework based on long-term human interdependencies on earth and its ecosystems. The framework is built on an understanding of the losses that have occurred to human well-being with more recent historical developments in agriculture and technology.
Smythe has been actively engaged with sustainability efforts on campus since 2007. She currently co-facilitates Xavier’s Climate Change Action Workshop and co-chairs the Sustainability Committee. She also co-facilitates the Ignatian Pedagogy for Sustainability (IPS) project within the AJCU (American Jesuit Colleges and Universities).
Early Bird : March 28–April 29. $45 SOA members; $65 nonmembers; $30 students.
Regular: April 30-May 12: $50 SOA members; $70 nonmembers; $35 students.
– Onsite: $60 SOA members; $80 nonmembers; $40 students. (Lunch is not included when registering the day-of onsite)
– Food/Drink: Registration includes continental breakfast, lunch, and snacks. Due to catering restrictions, we cannot guarantee lunch for those registering on-site. Please wear masks except when actively eating/drinking.
– Raffle: Please see the Raffle section below, as tickets are purchased at the time of online registration (and we hope that you will!)
– Refund/Cancellation Policy: Cancellations for a full refund must be made before 5 p.m. Friday, May 12.
To help ensure the safety of our community, the Society of Ohio Archivists strongly urges that all registrants wear a mask regardless of vaccine status. While masks are not required by Columbus Metropolitan Library, we strongly suggest they be worn when not actively eating/drinking, especially when in crowded rooms, for the health and safety of our community. The Society of Ohio Archivists will continue to monitor CDC guidelines, Columbus Metropolitan Library policies, and the City of Columbus mandates. Public health measures are changing rapidly, and SOA will continue to evaluate and update these protocols to be in-line with recommended standards as we get closer to the event. Please check back regularly for the most up to date information.
Columbus Metropolitan Main Library, 96 S. Grant St., Columbus, OH.
Parking at the Main Library, Columbus Metropolitan Library is accessed from Library Park North off of S. Grant Ave. The garage opens at 8:30 a.m. and is $10 for 8 hours. We strongly encourage you to use the “pre-pay for parking” option when registering for the conference. If you elect to pre-pay, you will be given a parking voucher when you arrive and will then avoid waiting in line at the end of the day at the parking payment stand. More information about parking can be found at https://www.columbuslibrary.org/sites/default/files/uploads/docs/Parking%20Garage%20Rates_0.pdf.
Based on member feedback concerning travel budgets, the Committee decided against a two-day conference to limit the cost of attendance. As a result, we have not reserved a block of rooms. If you are traveling and would like to stay overnight, we suggest the Home2Suites, the Holiday Inn, or the Sheraton Columbus as nearby hotels.
Raffle for Scholarships
Each year SOA offers four scholarships, two to current students and two to recent graduates, funded from our raffle. The scholarships consist of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend. The funds raised from the raffle are critical to SOA’s support of students and new professionals.
This year we are putting together a fun group of items, including tickets to Dayton Dragons minor league baseball, gift bag from MadTree Brewing, Dayton local history basket, archives supply gift basket, and more! Purchase raffle tickets from the registration form–along with your registration, or in a completely separate transaction (it won’t mess up your registration). There are three options: 1 ticket for $5/2 for $10/ 5 for $20. Onsite raffle tickets will not be sold. Winners will be chosen at random and announced ahead of the annual meeting through SOA’s social media. Stay tuned to the conference webpage and SOA social media for details.
9:00-9:30am – Registration and Networking (light breakfast provided)
9:30-9:40am – Welcome – Auditorium
9:40-10:40am – Concurrent Session 1A – Auditorium
– SNAC and You! Using SNAC to Highlight Archival Collections [SLIDES], Libby Hertenstein, Bowling Green State University
– Roots of Environmental Education: Curation of a Virtual Exhibition at Oberlin College [SLIDES], Anne Salsich, Oberlin College
9:40-10:40am – Concurrent Session 1B – Room 1A
Growing Sustainability Through Collaboration: Lessons from the “COVID-19 Experience Collection” at Youngstown State University [SLIDES]. Shelley Blundell & Cassie Nespor, Youngstown State University
10:40-10:55am – Break
10:55-11:55am – Concurrent Session 2A – Auditorium
Beyond the Grant: Cultivating Sustainable Next Steps. 1. Beyond the Grant: Continuing Efforts to Preserve Northwest Ohio’s Islamic History through Community Collaboration and Engagement [SLIDES], Nick Pavlik & Michelle Sweetser, Center for Archival Collections, Bowling Green State University; 2. Beyond the Grant: Cultivating Sustainable Next Steps [SLIDES], Virginia Dressler & Michael Hawkins, Kent State University; 3. Stepping Stones: Approaching an OHRAB Grant as a Model for Future Growth in a Community Archive [SLIDES], Kaysie Harrington, Lakeside Heritage Society
10:55-11:55am – Concurrent Session 2B – Room 1A
UPDATE: New session: Crucial Conversations: Small Group Discussions on DEI in the Archives. Moderators: Vice President Amy Rohmiller, Kettering Health Dayton; Penelope Shumaker, State Library of Ohio; and Adam Wanter, MidPointe Library. (This session is a replacement for the SOA Forum also titled Crucial Conversations with President Sherri Goudy). See Resources from the SOA Social Justice and Black Lives Matter Task Force for further reading.
11:55am-1:10pm – Lunch and Business Meeting – Auditorium
1:10-1:15pm – Plenary Introduction – Auditorium
1:15-2:15pm – Plenary, “Difference, the Long View and Interdependence.” Kathleen Smythe – Auditorium
2:15-2:45pm – Networking & Table Conversations – Auditorium
2:45-3:45pm – Session 3 – Auditorium
Renewable Archives: What Resources do Archives Use and What Do They Need? 1. A New Green Deal for Archives [SLIDES], Eira Tansey, University of Cincinnati and 2. Penn State University Libraries Greenhouse Gas Inventory [SLIDES], Ben Goldman, Penn State University
3:45-4:00pm – Wrap Up & End – Auditorium
The Educational Programming Committee members have been working hard to bring you an amazing conference.
Thank you to our 2021-2022 committee members!
- Jolie Braun, The Ohio State University
- Rachael Bussert, Dayton Metro Library (cochair)
- Christine Schmid Engels, Cincinnati Museum Center
- Katie Jarrell, University of Dayton
- Betsy Hedler, Ohio History Connection (SOA/OHC Liaison)
- William Modrow, Miami University
- Sara Mouch, University of Toledo
- Amy Rohmiller, Kettering Health Dayton (SOA Vice President/President-Elect)
- Anne Ryckbost, Xavier University (cochair)
- Adam Wanter, MidPointe Library System
If you have any questions, please feel free to contact the 2021-2022 Educational Programming Committee Cochairs Rachael Bussert and Anne Ryckbost. We can’t wait to see you in Columbus!
Last Updated on December 1, 2022 by janet_carleton