SOA 2019 Annual Conference

Past Conferences: 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011

In 2019, SOA held two conferences–the annual spring meeting and a joint fall conference held with the Ohio Local History Alliance. Scroll down for session descriptions and slides. Session summaries for the spring meeting can be found in the fall 2019 Ohio Archivist

Fall Meeting 2019

Join the Society of Ohio Archivists and the Ohio Local History Alliance for the 2019 joint meeting and conference: Local History is American History.

October 4-5, 2019 – Crowne Plaza Columbus-Dublin, Dublin, Ohio

See SOA’s tweets from the conference gathered into a Wakelet.

This is OLHA’s annual meeting with the addition of a SOA track on Friday (day 1), serving as SOA’s fall conference. Come for SOA’s sessions or come for the entire conference!

Scroll down for the SOA track information. And from OLHA’s description of their content “We’re excited to have Nekole Alligood of the Delaware Nation as our keynote speaker to anchor a full slate of sessions about American Indian topics, from consultation to working together to archaeological collections care and debunking myths. Other conference sessions include deaccessioning, pest management, building an inclusive board, steering tourism toward your site, and the return of speed networking! The pre-conference workshop speakers, Nekole Alligood of the Delaware Nation and Tyler Swinney of the Cincinnati Museum Center, will discuss the Native American Graves Protection and Repatriation Act and what it means for organizations with American Indian collections.”

Registration: Member (SOA/OLHA) $85; Nonmember $105; Student -40%. Also single day rates and preconference workshop available. Preregister online by September 20.

Accommodations: A block of rooms has been reserved at the Crowne Plaza Columbus-Dublin. Call 877.227.6963 and ask for the event code OLH; or register online using this link: to receive the discounted rate of $104 + tax per night. Be sure to book your reservation by September 19. Parking is free.

Program: For more information on the full program see or download the program brochure.

Questions? Contact Stephanie Bricking, Educational Programing chair at [email protected].

SOA TRACK – Friday Oct 4

9-9:50am – Where Were You the Last 200 Years? Building a Diverse and Inclusive Repository for Underrepresented Communities
Recently, the Henry R. Winkler Center for the History of the Health Professions began amending policies that over the years created an expansive, but exclusive repository. These changes are now creating a more diverse and inclusive historical record. This session examines the challenges associated with the process.
Presenters: Gino Pasi & Lori Harris, University of Cincinnati

10:10-11:00am – Locating Local Manumission Records: Antebellum Ohio, the Journey North
In 2018 the Ohio Historical Records Advisory Board hired summer fellows for a NHPRC grant-funded project to locate and document manumission papers for Black men and women from five Southwestern Ohio counties.
Presenters: Robin Heise, Greene County Records Center and Archives; Amy Brickey, History Works, Inc.

11:20-12:10pm – Moving Archives: Experiences from Two Repositories
Moving your archives can be daunting. Where do you start? How can you meet the needs of your users? How do you ensure your materials are safe? Archivists will discuss their recent moves and provide practical tips for any upcoming move.
Presenters: Jim DaMico, Christine Schmid Engels, Scott Gampfer, and Annie Kling, Cincinnati Museum Center; William Modrow, Miami University

2:00-2:50pm – Navigating Complex Issues in Modern Archival Collections: Privacy and Copyright [Slides]
Kent State University Libraries recently developed new workflows as part of a grant to aid digitization initiatives around the May 4th Collection. The session will address copyright and privacy issues in archives, including fair use analysis, permission-seeking and review of privacy.
Presenters: Virginia Dressler and Cindy Kristof, Kent State University

3:10-4:00pm – Ask a Records Manager [Handout]
This panel will feature records managers from a variety of institutions ready to discuss appraisal, retention and description; file management; policy and procedure development; and any other records management issues that come up. Bring your questions!
Presenters: Robin Heise, Greene County Records Center and Archives; Nathan Owens, Office of Ohio Attorney General; Tina Ratcliff, Montgomery County Records Center & Archives; Pari Swift, The Ohio State University

2019 Annual Meeting: Invention and Innovation

Lodging/Location | Mixer | Plenary Speaker | Program | Registration | Workshops |

The Society of Ohio Archivists 2019 Annual Meeting was held on Friday, May 17, 2019, in Akron, Ohio, with a preconference workshop at Kent State University, and mixer at the National Museum of Psychology on Thursday, May 16.

The conference hashtag was #soaam19. Here is a collection of tweets and images via Wakelet.

Stephanie Bricking & Stacey Lavender
Cochairs, Society of Ohio Archivists Educational Programming Committee

Plenary Speaker: Kathleen D. Roe

Kathleen Roe portraitKathleen Roe’s talk, “Reimagining the Future of the Archival Past,” will focus on the future of archival work, including ensuring our institutions collect materials that reflect a comprehensive, inclusive past, conveying the value of archives in meaningful ways to a wide range of users and audiences, and stepping forward to strengthen our profession and its role in our communities and society.

Roe has been active in the archives community for more than 40 years, recently retiring from the New York State Archives as director of Archives and Records Management. She is a Fellow and past-president of the Society of American Archivists and has served on a range of committees, most recently relating to public policy and advocacy. Roe has been involved in providing professional education through SAA, the Council of State Archivists, and as an instructor for the Georgia Archives Institute. Additionally, she has published on arrangement and description, online access, and is author of a forthcoming SAA Fundamentals manual on advocacy and awareness for archivists.


  • Prices and Dates
    • Early bird–through April 30. Annual meeting registration: $45 SOA members; $65 nonmembers; $30 students. Workshop registration: $30 for 1/$50 for 2, SOA members; $35 for 1/$55 for 2, nonmembers; $25 for 1/$45 for 2, students. Mixer registration: $25. Due to catering obligations, must register by April 30.
    • Regular preregistration–through May 10. Annual meeting registration: $50 SOA members; $70 nonmembers; $35 students. Workshop registration: $40 for 1/$60 for both, SOA members; $45 for 1/$65 for both, nonmembers; $35 for 1/$55 for both, students.
    • Onsite meeting registration: $60 SOA members; $80 nonmembers; $40 students. No onsite Workshop or Mixer registration. Due to catering restrictions, we cannot guarantee lunch for onsite registrants.


The conference hotel is the Hilton Akron/Fairlawn Hotel, 3180 W. Market St, Akron, 44333. Both the Friday annual meeting sessions and sleeping rooms were at this location. A block of rooms is reserved for the nights of 5/16-5/19 at a rate of $129.

Lactation Rooms: Hotel/Conference site: The Hilton Akron/Fairlawn Hotel is providing a sleeping room for this use by Friday conference attendees. Ask at the SOA conference registration desk for the key. Workshop: Kent State University Library Room 127 and Room 131.

Thursday Preconference Workshops were held at the Kent State University Library, 1125 Risman Dr, Kent, OH 44242. Free parking passes were available. Google Map.

Thursday Evening Mixer will be held at the National Museum of Psychology, in the Drs. Nicholas and Dorothy Cummings Center for the History of Psychology, The University of Akron, 73 S. College St, Akron, OH, 44325-4302. Free parking is available in the lot adjacent to the building. Visitors can also park in Lot 30 at the corner of College and Market streets. Metered parking is available along S. College Street. Google Map. Registration closed on April 30 for the Mixer.

Schedule & Program

Thursday, May 16, 2019

Preconference Workshops:

Workshop I: Fundamentals of Born-Digital Archiving (Beginner) [Workshop handouts and slides.]
THURSDAY 9:00 AM-12:00 PM – Kent State University Libraries, Kent. Instructors: Dr. Gracy & Dr. Soyka

This workshop is designed for archivists with little or no prior experience with the management of digital records and objects. Instructors will cover basic concepts of digital preservation and electronic recordkeeping, and will provide multiple examples to illustrate concepts and challenges.

Topics to be addressed will include: • Types of digital records and media formats; • Digital longevity challenges; • Metadata requirements for digital archiving, including technical and administrative data needs; • Practical digital preservation strategies, including refreshing, reformatting, and migration; • Software tools for digital preservation activities, such as checksum generation/validation, file characterization/validation, and metadata harvesting; • Demonstrations of basic workflows for acquisition, appraisal, preservation, and access to digital records/objects, including a walkthrough of Archivematica; • Communicating with administrators about digital archiving requirements. Attendees will also engage in hands-on exercises designed to help them apply what they are learning to particular record types and varied scenarios. Limited to 30 per workshop.

Workshop II: Beyond the Basics: More Concepts and Strategies for Digital Archiving (Intermediate/Advanced) [Workshop handouts and slides.]
THURSDAY 2:00 PM-5:00 PM – Kent State University Libraries, Kent. Instructors: Dr. Gracy & Dr. Soyka

The afternoon session is designed for archivists with some prior experience and comfort with the basics of electronic recordkeeping and digital archiving (as described in the morning session above). In this interactive afternoon session, we’ll dig into the complexities of decision-making for records retention, appraisal, digitization, and access. We’ll explore hot topics like email retention, archiving social media, and digital forensics, using tools like ePADD, Archive-It, and BitCurator, and look at various repository solutions for digital archiving. Finally, we’ll look at the National Digital Stewardship Alliance’s Levels of Digital Preservation and consider how to make progress with digital archiving goals, depending upon your repository’s resources and digital archiving requirements. Limited to 30 per workshop.

Dr. Karen Gracy portraitInstructor: Dr. Karen F. Gracy is an associate professor in the School of Information at Kent State University. She teaches courses in the digital preservation and archival studies areas, with a particular interest in preservation of audiovisual resources. Dr. Gracy’s scholarly interests are found within the domain of cultural heritage stewardship, including applications of semantic technologies to improve description and access to archival materials. She is co-editor-in-chief of Preservation, Digital Technology and Culture, and recently edited Emerging Trends in Archival Science, a collection of research presented by scholars at the 2016 AERI conference held at Kent State.

Heather Soyka portraitInstructor: Dr. Heather Soyka is an assistant professor at the Kent State University iSchool, teaching in the areas of archives and special collections. She has been an active member of the Society of American Archivists for over a decade, and currently serves on the editorial board for the American Archivist and as the co-chair of the annual SAA Research Forum. She completed her PhD in archival studies/library and information sciences at the University of Pittsburgh.

Thursday Evening Mixer

A fun mixer was held on Thursday evening at the National Museum of Psychology, The University of Akron logoThe National Museum of Psychology, Cummings Center for the History of Psychology, The University of Akron. Thursday, 6-8 PM. Tour the museum and mingle with colleagues! Enjoy light appetizers along with drinks (wine, water, soda). Registration closed on April 30 for the Mixer. The museum features permanent exhibits on the history of psychology as a profession, a science, and an agent of social change. Explore how psychology has become a part of popular culture and everyday life.


Friday, May 17, 2019

Annual Meeting

See the SOA Annual Meeting Program 2019 (PDF) for session descriptions. Scroll down for links to available slides. Session summaries will appear in the fall 2019 Ohio Archivist.

Note: all sessions were held on the lower level of the hotel.

Annual Meeting Program Schedule

8:15 AM 8:45 AM Registration / Continental Breakfast / Silent Auction
8:45 AM 9:45 AM Welcome & Opening Plenary: Kathleen Roe “Reimagining the Future of the Archival Past”
9:45 AM 10:55 AM Session 1a: Collaborative Projects.
– Getting Out of Your Comfort Zone: Using the World War I Centennial for Innovative Collaboration and Outreach Projects  [SLIDES]. Victor Fleischer, University of Akron; Rebecca Larson-Troyer, Akron-Summit County Public Library; Toivo Motter, Stan Hywet Hall & Gardens
– Good Migrations: Blurring the Lines Between the Library, Archives, and Museum [SLIDES]. Laura Maidens & Jennie Thomas, Rock & Roll Hall of Fame
9:45 AM 10:55 AM Session 1b: Teaching in the Archives.
– Discovering History through Diverse Collections. William Modrow, Miami University
– There’s a First Time for Everything [SLIDES]. Anne Ryckbost, Xavier University
10:55 AM 11:05 AM Break / Posters / Silent Auction
11:05 AM 12:15 PM Session 2a: Alternative Approaches to Processing
– You get an A!: Teaching Students to Process Archival Collections in the Classroom [SLIDES]. Emily Gainer, Cummings Center for the History of Psychology; Lisa Rickey, Wright State University
– Thinking Outside the Hollinger Box: Challenges of Avant-garde Collections at Ohio State University Libraries. Courtney Bishop & Mackenzie Sommers, The Ohio State University
11:05 AM 12:15 PM Session 2b: Job Hunting as an Archivist
– Getting a Job Like a Boss [SLIDES]. Collette McDonough, Kettering Foundation
– “Filling in the Gaps”: Non-Traditional Approaches to Becoming an Archivist [no slides used]. Margaret Breidenbaugh, Cincinnati Museum Center; Hannah Kemp-Severence, Case Western Reserve University; Gino Pasi, University of Cincinnati
12:15 PM 1:45 PM Lunch / Business Meeting
1:45 PM 2:30 PM Session 3:  “Where Were you the Last 200 Years?”: Building a Diverse and Inclusive Repository for Underrepresented Communities. Lori Harris & Gino Pasi, University of Cincinnati
2:30 PM 3:00 PM Break / Mock Archives Job Interviews / Poster Sessions / Silent Auction Ends
2:30 PM 3:00 PM Mock Archives Job Interviews
2:30 PM 3:00 PM Poster: Bust a Move! Beneficial Basement Discoveries. Justin Bridges, Jacky Johnson, and Laura Stewart, Miami University.Poster: Sierra for Special Collections. Andrea Boehme and Lindy Smith, Bowling Green State University.

Poster: Street Photography at Scale: Photographically Documenting Neighborhoods. John Dewees, Toledo Lucas County Public Library

3:00 PM 4:30 PM Session 4a: Mini-workshop: Advocating for Collections Care [SLIDES]. Dyani Feige, Conservation Center for Art & Historic Artifacts
3:00 PM 4:30 PM Session 4b: Mini-workshop: An Innovative Approach to Records Management Training: Making Records Management Training Fun! [SLIDES] Melissa Dalton & Robin Heise, Greene County Records Center & Archives

Last Updated on March 22, 2021 by janet_carleton